Post Production Coordinator

prompt • New York, NY

9d

About The Position

This role is critical to keeping post-production running smoothly at scale. By owning coordination, workflows, assets, and editor operations, the Post Production Coordinator helps protect creative quality, improve efficiency, and ensure ideas turn into polished, on-brand work — on time and without chaos.

Requirements

• 3+ years of experience in post-production coordination, creative operations, or post-production workflows
• Experience supporting commercial, brand, or visually driven creative work
• Strong understanding of post-production pipelines, editorial workflows, and asset management
• Proven ability to manage multiple projects simultaneously in a fast-paced environment
• Exceptional organizational skills and attention to detail
• Clear, confident written and verbal communication skills
• Experience working with internal teams and external freelance partners
• Proficiency with production tracking and workflow tools
• Working knowledge of Adobe Creative Cloud (Premiere Pro, After Effects); hands-on editing experience a plus
• Familiarity with post-production formats, deliverables, and best practices across platforms
• Knowledge and curiosity in new/developing AI tools and solutions

Nice To Haves

• Background in art, design, film, animation, or a related visual discipline
• Comfort supporting shoots or short-form content capture when needed

Responsibilities

• Post-Production Coordination & Workflow Management
• Serve as the primary point of coordination for internal and external post-production projects
• Track timelines, deliverables, revisions, approvals, and final deliveries across multiple workstreams
• Maintain accurate project trackers, schedules, and status reports
• Triage, prioritize, and schedule incoming edit requests based on scope, urgency, and deadlines
• Flag risks, bottlenecks, and dependencies early and proactively propose solutions
• Ensure and manage consistent workflows, pipeline standards, naming conventions, and versioning practices
• Internal Editor & Team Management
• Manage day-to-day workflows for internal editors, including task assignments and scheduling
• Coordinate reviews, feedback sessions, and approvals with Producers and Creative teams
• Ensure editors have clear briefs, references, assets, and technical requirements
• Support scheduling visibility, including coverage planning and time-off coordination
• Help onboard freelance editors or additional post-production support as needed
• External Partner Collaboration
• Coordinate with freelance editors, animators, colorists, sound designers, and post-production vendors
• Support Creative Directors and Producers in briefing external partners with clear creative and technical direction
• Track outsourced work, review deliverables, and manage revision cycles
• Quality-check external work to ensure consistency with creative intent, brand standards, and technical specs
• Asset, Server & Documentation Management
• Maintain organized internal server structures, file systems, and asset libraries
• Ensure proper archiving, version control, and long-term asset management
• Own post-production documentation, workflows, and process guides
• Support accurate handoff and wrap procedures for completed projects
• Internal Studio & Production Support
• Manage the agency’s internal production studio and post-production workspace
• Organize, track, and maintain camera gear, production equipment, and studio supplies
• Coordinate internal shoots, equipment checkout, and basic studio logistics
• Assist with internal production operations and occasionally attend or support shoots as needed

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed