Post Award Grant Specialist

National University

3d

About The Position

The Post Award Grant Specialist is a key member of the grants accounting team working directly with program directors, the office of sponsored projects, and the accounting/finance team on all grant related activity. The Post Award Grant Specialist will play a key role in the administration support, fiscal compliance and fiscal management of sponsored programs, campus and community programs, and all other support programs. The Post Award Grant Specialist serves as a primary point of contact for faculty serving as PI’s on the grants and work directly with them throughout the life of an award providing guidance/assistance on administrative and fiscal processes such as purchasing supplies, projecting costs, interpreting complex policies and regulations, and providing data for securing sponsor agency approvals for grant related actions. Responsibilities include faculty financial support, contract and grant management, accounting and finance, procurement, and travel expense reimbursements, including procurement and expense report approvals. This position serves as a subject matter expert on communicating policies and procedures, as well as related regulatory guidance, providing training, correcting transactions and ensuring completion of financial records. Duties include assessing the efficiency of departmental reporting and tracking procedures and recommending revisions as necessary. This position provides support for the administrative and fiscal management of grants and contracts and provides faculty with time needed to focus on the research activities that will continue to advance the University’s mission. In addition, this position may provide supplemental support for the department.

Requirements

• Bachelor’s degree in Accounting, finance, or related field required
• One to three (1-3) years’ relevant experience in grant and contract accounting, budgeting and reporting within a large non-profit.
• Knowledge and understanding of the federal regulations relating to grants including Uniform Guidance regulations pertaining to grants preferred
• Strong attention to detail and accuracy.
• Proficient in prioritizing work to meet deadlines, and multi-task while maintaining flexibility in the work environment in accordance to the organization’s values.
• Intermediate use of computers and Microsoft Office Suite Applications such as Word, Excel, Power Point, Outlook with advanced excel skills including VLOOKUP’s and Pivot Tables.
• Strong interpersonal skills and the ability to effectively communicate with a wide range of individual of constituencies in a diverse community.
• Ability to communicate effectively orally and in writing while providing excellent customer service.
• Work independently and foster a cooperative spirit within a large and/or small team of diverse cultures across the organization and within all levels.

Nice To Haves

• Not-for-profit accounting experience preferred.
• Experience working in a technology-driven enterprise preferred.
• Knowledge of Workday Financial and Grant modules desired
• Ability to participate as an active team member of the Department and University to work toward a common goal.
• Contributes fully to the team effort and plays an integral part in the smooth running of teams without necessarily taking the lead.
• Accepts personal accountability, proactively seeks resolution for personal limitations head-on; and supports honesty and respect towards others, the company and oneself.
• Actively seeks to influence, build effective relationships and gain alignment with peers, functional partners and/or external partners to accomplish business objectives.
• Develops new insights into situations; questions conventional approaches; encourages new ideas and innovations; designs and implements new or cutting-edge programs/processes.
• Ability to generate and/or recognize imaginative or creative solutions that generate successful outcomes.
• Understanding of contracting regulations, guidelines, policies and procedures covering grant and contract requirements.

Responsibilities

• Provides summary of grant terms, begin/end dates, identification of grant specific conditions and regulatory requirements.
• Manage tracking of reporting deadlines per award terms and conditions and communicate deadlines to PI, OSP and Senior Grant Specialist, Post Award to ensure deadlines are met.
• Performs post-award tasks including procurement, contracts, monitoring spend in accordance grant document and internal policies and procedures, submission and/or approval of invoices and expense reimbursements for grant activity
• Provide project budget oversight including monitoring, tracking and/or reconciling transactions, variances and payroll funding distributions and expense transfers; prepare and submit budget revisions and funding updates; provide financial reporting; and meet regularly with the Principal Investigator and/or Senior Grant Specialist, Post Award
• Perform standard accounting functions to support budget, payroll, accounts payable, accounts receivable, procurement, and travel and expense reimbursement activities including preparation of journal entries; verification of grant coding in WorkDay; month-end and year-end closes, along with related grant year off cycle reporting; reconciliations and audits; reporting and records management
• Coordinate human resources actions as they apply to personnel paid on grants and monitor payroll expenditures
• Manage in kind and matching funds, as per grant terms
• Review sponsored project charges are allowable, applicable, and allocable to the project based on the Code of Federal Regulations Uniform Guidance (UG) and University policies and procedures
• Manage effort and payroll certifications and ensure compliance, provide training on effort certification, as needed, for grant teams
• Manage and maintain regulatory files, including approval and sponsor correspondence
• Support sponsored project close out procedures; remove unallowable charges from project and obtain cost center approval for operating expense; ensure project has posted for close out; review closing project 90, 60, and 30 days prior to project end date to ensure timely processing or identification of need for no cost extension, if available
• Assist in creation of department tools and resources to assist faculty and staff to streamline project management.
• Assists Senior Grant Specialist, Post Award in Fiscal Year-End. Provides the accounting team with the list of purchase orders that need to be reviewed for closeout or updated for the next fiscal year.
• Administers grant journal entries for fiscal year-end
• Other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 501-1,000 employees