Post-Award Dept Research Administrator

Brown Medicine • East Providence, RI

20h • Hybrid

About The Position

Reporting to the department Chair/Chief and/or Associate Director for Research Bradley Hospital, the Post-Award Department Research Administrator is responsible for all post-award administration functions and committed to providing a high level of service to the faculty and the research community throughout the life cycle of funding. They provide each PI and their staff with day-to-day financial oversight assistance and support in the financial administration of grants, contracts, clinical trials, and other internally funded support. A post-award DRA works closely with their Pre-Award and Research Accounting counterparts and on behalf of their faculty to develop budgets and spending plan projections to ensure that internal controls are in compliance with applicable sponsor regulations and requirements, in addition to providing account oversight, cost-monitoring, salary allocations, and project close-out. The Post-Award DRA’s serve as the researcher’s financial advisers using considerable latitude for exercising discretion and judgment. This position may require or be eligible for remote work on either a regular or temporary, part-time or full-time basis. Brown University Health employees are expected to successfully role model the organization's values of Compassion, Accountability, Respect, and Excellence as these values guide our everyday actions with patients, customers and one another. In addition to our values, all employees are expected to demonstrate the core Success Factors which tell us how we work together and how we get things done. The core Success Factors include: Instill Trust and Value Differences Patient and Community Focus and Collaborate

Requirements

• BASIC KNOWLEDGE: Bachelor’s degree in business administration, finance or related area, or lieu, at least 5 years of relevant financial management or administration experience.
• Excellent verbal and written skills are essential.
• Required Skills and Abilities Ability to understand and work with financial and payroll activity from multiple sources.
• Ability to prepare interpretive and detailed accounting reports and statements.
• The ability to work remotely, including an adequate workspace with internet access.
• Demonstrated understanding of continual process improvement and data driven process monitoring and decision-making.
• Excellent oral and written communication skills.
• Ability to cultivate and maintain strong working partnerships and communicate with faculty and staff.
• Excellent attendance.
• Ability to work independently and be self-motivated.
• Strong attention to accuracy and clear understanding of confidentiality is essential.
• Exhibits and maintains a positive attitude and works well as part of a team.
• Superior computer skills with specific knowledge and ability with Microsoft Word, PowerPoint, Excel and Outlook or other similar software.
• Thorough knowledge of microcomputers, peripheral equipment and networks.
• Advanced MS Excel skills required such as financial projections and budgeting, data analysis and graphs/tables.
• Thorough knowledge of software such as Microsoft Word, Access and Windows.

Nice To Haves

• Workday a plus!
• Experience with Workday and/ or federal and non-federal funding, and regulations set by local, federal, hospital, and independent agencies a plus.
• Ability to learn specific research programs.
• Demonstrated ability to manage multiple projects, navigating competing priorities, and consistently meeting demanding deadlines

Responsibilities

• Consistently applies the corporate values of respect, honesty and fairness and the constant pursuit of excellence in improving the health status of the people of the region through the provision of customer-friendly, geographically accessible and high-value services within the environment of a comprehensive integrated academic health system.
• Is responsible for knowing and acting in accordance with the principles of the Brown University Health Corporate Compliance Program and Code of Conduct.
• Serves as point person and facilitates smooth coordination, communication, and problem resolution relative to research administrative matters between Bradley Research, research administration, faculty, divisional leaders, and other hospital and university departments.
• Leads and coordinates special research-related projects, such as investigator incentive programs, departmental and divisional reports and statistics.
• Coordinates transfers of research funding for the purpose of proper reimbursement and allocation of physician salaries on research accounts.
• Assists in managing the department post-award aspect of projects, which requires sensitivity to the needs of individual investigators, knowledge of sponsor, institutional and departmental requirements, ability to interpret those requirements and competency in addressing the in-house systems (research administration, accounts payable, accounts receivable, finance, purchasing, human resources, payroll and pharmacy).
• Determines which principal investigators (PI) or staff need closer monitoring to prevent activity which could affect the institution negatively, such as monetary loss due to audit disallowance, loss of funding or liability incurred due to research conducted without necessary approvals.
• May intervene to point out available resources or alternative procedures, as appropriate.
• Communicates institutional and funding agencies’ regulations and policies on grants and contracts.
• Familiarizes administrative staff regarding Bradley Hospital and Brown University Health institutional research policies and procedures.
• As appropriate, may assist Associate Director for Research with research administrative activities of Bradley Research, including coordinating and overseeing human resource and payroll issues.
• Interacts with research administration and human resource department regarding new positions, recruiting, job changes, salary reviews and other related policies and procedures to assist PI’s.
• Maintains confidential and comprehensive records of salary expenses and other disbursements, recommending adjustments where necessary.
• Reviews and monitors policy and procedure adherence for purchase orders, travel requests, spend authorization requests, requisitions for payment including all equipment, maintenance agreements, contracts and subscriptions, assisting where necessary.
• Monitors time sheets and employee change forms for hourly and salaried research oriented personnel within department.
• Assures that funds are available and notifies PI’s and Chair/Chief when adjustments become necessary.
• Coordinates with the Chair/Chief/Research Manager and research administration on problem issues as appropriate.
• Maintains communications with review committees to learn of any new requirements and to help ensure compliance with current regulations.
• Prepares/provides reports and documents as requested by the Bradley Research PIs; attends related meetings on regular basis.
• Maintains strong daily association with research administration, including collaboration on final reports and some accounting adjustments. This also includes resolution of problem accounts with principal investigators, sponsors, or administrators.
• Reviews and determines direct cost transfers are allocated to appropriate account and are allowable.
• Ensures the accuracy of research time and effort reporting system.
• Works with research investigators to obtain information for submission to research finance on a monthly basis.
• Maintains current knowledge of sponsor requirements, procedures and areas of interest through active communication with sponsors and professional societies.
• Maintains awareness of new or changed regulations.
• Maintains active communication with investigators, administrators and others to gather and exchange information.
• Maintains current knowledge on policies and federal regulations.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 251-500 employees