Portfolio Operations Specialist / Assistant Portfolio Supervisor

Cambridge Real Estate Services • Portland, OR

2d • $36 - $40 • Onsite

About The Position

Provides operational and administrative support to Regional Managers and Portfolio Supervisors, with a focus on coordinating key property functions, supporting portfolio performance, and ensuring smooth execution of day-to-day operations. This role acts as a central point of coordination across vendors, site teams, and internal departments, while proactively supporting portfolio needs.

This position if full-time in-office, 40 hours per week, Monday - Friday.

Requirements

• Bachelor’s degree or equivalent experience preferred
• 2-4+ years of property management, operations, or related experience
• Strong understanding of property operations and vendor management
• Experience with project coordination or multi-site support preferred
• Proficiency in Microsoft Office Suite; property management software experience (e.g., Yardi) preferred
• Strong organizational skills with high attention to detail
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Excellent communication and problem-solving skills
• Self-motivated with the ability to work both independently and collaboratively

Responsibilities

• Coordinate insurance claims from initiation through resolution, working with site teams, vendors, and carriers
• Manage vendor coordination, including scheduling, communication, and follow-up to ensure timely completion of work
• Support capital expenditure (CapX) projects by coordinating bidding processes, gathering proposals, and tracking approvals
• Coordinate site visits, including owner visits, inspections, and internal reviews; prepare materials and track follow-up items
• Provide direct support to Portfolio Supervisors and corporate level leadership
• Step in to support site teams or portfolio leadership as needed, including temporary coverage or project-based support
• Maintain proactive awareness of property conditions, operational needs, and potential issues; anticipate needs and escalate appropriately
• Coordinate business licenses, permits, and renewals to ensure properties remain in compliance
• Manage utility setup and transitions for new properties, ownership changes, or operational needs
• Assist in preparing and organizing management agreements and related documentation
• Serve as a key point of contact between site teams, vendors, and internal departments
• Track ongoing projects and ensure timely completion of tasks and deliverables
• Provide regular updates to supervisors on project status, risks, and outstanding items
• Assist with special projects, property transitions, and operational initiatives as assigned
• Support continuous improvement of processes and workflows across the portfolio

Benefits

• Cambridge Real Estate Services offers competitive wages, incentive bonuses, medical with an annual HSA contribution to employees’ accounts of $4,400, dental, vision, and life insurance, long-term disability insurance, paid time off, paid holidays, tuition reimbursement, company events, 401k plan with a 100% match up to a 10% contribution. Benefits vary by position and hours worked.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 11-50 employees