Portfolio Analytics Coordinator

Idexx • Westbrook, ID

4d • $92,000 • Hybrid

About The Position

The Portfolio Analytics Coordinator will play a critical role in supporting the R&D and Operations portfolios by coordinating portfolio and project timelines and deliverables, and ensuring consistency across planning tools, processes, documentation, and reporting. They will embed directly into NPD and Operations projects and will be responsible for setting up standardized project toolkits, helping teams maintain integrated schedules, project management tools, presentations and dashboards to ensure projects stay aligned and on track. The coordinator will manage the timing and coordination of portfolio-level deliverables and maintain Smartsheet project blueprints so teams remain synchronized. This position provides strong growth potential for advancement into project management, business analyst or data analyst roles. What you'll do: Portfolio Level Planning Maintain the portfolio level timelines, deliverables and communication plans for strategic planning, operating plan, quarterly reforecast cycles and other portfolio forums. Assist with preparation and quality checks of presentations for portfolio forums. Integrated Project Scheduling Be the technical and subject matter expert for Smartsheet project toolkits and integrated project schedules across R&D and Operations. Embed into projects as an SME to create integrated schedules and workflows using Smartsheet templates. Coordinate with project managers and their teams to ensure accurate project scheduling data and effective collaboration with stakeholders Provide training, documentation and tactical support to project managers on managing their integrated project schedules Process & Governance: In coordination with portfolio leads develop and maintain standardized processes, templates, and documentation for portfolio and project management. Ensure compliance with established governance frameworks. Reporting & Communication: Help project managers automate and standardize presentation outputs for operating plans, quarterly forecasts, PRC reviews and other recurring reporting forums. Build and maintain Smartsheet project dashboards and reporting tools that provide real-time visibility into project health and progress. Ensure alignment of project-level reporting with executive presentation templates. Training & Enablement: Support training materials and presentations to drive adoption of standardized tools and processes. Act as a resource for project teams on Smartsheet functionality and project/portfolio best practices.

Requirements

• Bachelor’s degree in Business, Analytics, Project Management, or related field.
• 4+ years of experience in project coordination, project management, portfolio management, or analytics within a matrixed organization.
• Strong proficiency in Smartsheet and experience with project scheduling.
• Experience with Office Timeline, Excel and PowerPoint
• Self-motivated and highly organized with strong attention to detail.
• Strong communication and stakeholder management skills.
• Ability to translate complex data and processes into clear, actionable insights.

Nice To Haves

• Experience working across R&D and Operations functions is preferred.
• Knowledge of portfolio governance frameworks and resource planning processes is preferred.

Responsibilities

• Maintain the portfolio level timelines, deliverables and communication plans for strategic planning, operating plan, quarterly reforecast cycles and other portfolio forums.
• Assist with preparation and quality checks of presentations for portfolio forums.
• Be the technical and subject matter expert for Smartsheet project toolkits and integrated project schedules across R&D and Operations.
• Embed into projects as an SME to create integrated schedules and workflows using Smartsheet templates.
• Coordinate with project managers and their teams to ensure accurate project scheduling data and effective collaboration with stakeholders
• Provide training, documentation and tactical support to project managers on managing their integrated project schedules
• In coordination with portfolio leads develop and maintain standardized processes, templates, and documentation for portfolio and project management.
• Ensure compliance with established governance frameworks.
• Help project managers automate and standardize presentation outputs for operating plans, quarterly forecasts, PRC reviews and other recurring reporting forums.
• Build and maintain Smartsheet project dashboards and reporting tools that provide real-time visibility into project health and progress.
• Ensure alignment of project-level reporting with executive presentation templates.
• Support training materials and presentations to drive adoption of standardized tools and processes.
• Act as a resource for project teams on Smartsheet functionality and project/portfolio best practices.

Benefits

• Salary range starting at $92,000 based on experience
• Opportunity for annual cash bonus
• Health / Dental / Vision Benefits Day-One
• 5% matching 401k
• Additional benefits including but not limited to financial support, pet insurance, mental health resources, volunteer paid days off, employee stock program, foundation donation matching, and much more

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees