Portfolio Administrator - Orange County, CA

Rexford Industrial • Costa Mesa, CA

20h • $23 - $32 • Hybrid

About The Position

We have an exciting opportunity for a Portfolio Administrator to join our team in the Orange County, CA office. You will support the Property and Portfolio Managers in managing a large portfolio of industrial properties. You will be a direct report to the Portfolio Manager.
Location: #LI-Hybrid / Costa Mesa, CA
Work Arrangement: You will follow a hybrid work model, offering a balanced blend of remote and in-office work.

Requirements

• Bachelor's Degree preferred or equivalent commercial property management experience.
• 3+ years of experience providing excellent internal and external customer service.
• 3+ years of experience picking up different software systems quickly.

Responsibilities

• Help process daily invoices, tenant bill-backs, preparation of check requests, and vendor set-up forms.
• Support manager in pre-posting of the monthly rent roll and distribution of monthly rent statements
• Prepare tenant notifications of property activities and lease compliance.
• Maintain properties in Yardi Elevate System for service calls and ensure completion.
• Support the transition process of new acquisitions and dispositions.
• Communicate with tenants and vendors on maintenance issues.
• Assist Tenants with an online Tenant portal for rent payments and work order requests.
• Prepare job costs and work orders and obtaining proper approvals, including Yardi input.
• Prepare master service contracts, master contract and repair work order agreements by obtaining proper approvals, including track within Rexford's tracking system.
• Help with tenant move ins and move outs processes, including checklist review.
• Assist the Manager and Director of Property Management with annual budgets.
• Help collect and update tenant and vendor insurance certificates.
• Maintain property certification tracking, fire life safety, HVAC inventory spreadsheets (can maintain complex spreadsheets).
• Support team in generating Yardi reports; Distribute monthly rent rolls, weekly capital, and space preparation reports.
• Maintain lease and contract files, and other files located within the corporate shared drive.
• Perform other activities by the Managers and Director of Property Management to provide a high operation standard.

Benefits

• Comprehensive Benefits Package Including Medical, Dental, Vision, and Life Insurance.
• Flexible Time Off
• Bonus Eligibility & Long-Term Incentives
• 401(k) Employer Match Program
• Professional Development Resources
• Robust Health & Wellness Program
• Volunteer and Community Engagement Opportunities
• Employee Resource Groups committed to Diversity, Equity, and Inclusion.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level