Portfolio Administrator- Data Integrity and Investment Operations

ARQ Wealth Advisors•Scottsdale, AZ

About The Position

ARQ Wealth Advisors is a fast-growing, boutique, independent wealth management firm based in Scottsdale, Arizona, overseeing ~$1.2B in client assets. We provide comprehensive investment management and financial planning with a focus on delivering a high-quality client experience. The Portfolio Administrator Role We are seeking an experienced, detail-oriented Portfolio Administrator to join our investment operations team. This role sits at the intersection of data integrity, reporting, and trading support, ensuring that all client and advisor data is accurate, consistent, and reliable. This is not a basic ops role. We are looking for someone who understands how portfolio data flows through systems, where it breaks, and how to proactively fix issues before they become client-facing. At ARQ, you’ll have the opportunity to build your career at a firm that values your growth, both professionally and financially.

Requirements

Experience: 3–7+ years in investment operations or portfolio administration
Strong understanding of portfolio accounting, performance, and data flows
Skills: Strong Excel and data analysis skills
High attention to detail; strong problem-solving mindset
Ability to build repeatable processes
We are looking for a self-starter with an ownership mentality; your role is to take responsibility for data quality across the firm.
You will need to be a highly collaborative person; we are a highly engaged team of 18 professionals, and your daily responsibilities will include interacting with leadership, advisors, traders, client services, and operations.
You should be a clear communicator; explaining issues and resolutions succinctly is a big piece of the work you will do.

Nice To Haves

Systems Expertise (Preferred): Envestnet/Tamarac experience (or other data management and reporting systems)
PortfolioCenter experience
Familiarity with Schwab, Fidelity, and CRM systems
Education / Credentials (Preferred): Bachelor’s degree in Computer Science, Finance or related field
Professional certifications or interest in pursuing designations is a plus

Responsibilities

Account Administration Set up and maintain client accounts across custodial platforms
Data Integrity & Reconciliation Audit and maintain portfolio data across systems (Tamarac, CRM, custodians)
Identify and resolve discrepancies (pricing, transactions, cash, performance)
Build proactive checks and reporting controls
Security Setup & Classification Maintain security master data (asset class, sector, benchmarks)
Ensure consistency across reporting, trading, and performance
Partner with investment team on proper classification
Trading & Cash Support Support traders with cash raises, flows, and rebalancing
Reconcile trades and monitor cash/settlement activity
Performance & Reporting Audit performance and investigate outliers
Ensure accurate client reporting (including proper TWR vs IRR usage), including the creation of all client reports on a quarterly basis
Maintain clean, presentation-ready outputs
Systems & Process Improvement Improve workflows across Tamarac, CRM, and custodians
Build scalable processes to reduce errors and manual work
Serve as a resource for data-related issues across the firm