Portfolio Administrator - San Diego, CA
About The Position
Rexford Industrial Realty, Inc. (NYSE: REXR) is a leading, publicly traded industrial real estate investment and management company operating a $14 Billion industrial real estate portfolio. Portfolio Administrator - San Diego, CA We have an exciting opportunity for a Portfolio Administrator to join our team in the San Diego, CA office. You will support the Property and Portfolio Managers in managing a large portfolio of industrial properties. You will be a direct report to the Portfolio Manager. Location: #LI-Hybrid / San Diego, CA Work Arrangement: You will follow a hybrid work model, offering a balanced blend of remote and in-office work. About The Role Help process daily invoices, tenant bill-backs, preparation of check requests, and vendor set-up forms. Support manager in pre-posting of the monthly rent roll and distribution of monthly rent statements Prepare tenant notifications of property activities and lease compliance. Maintain properties in Yardi Elevate System for service calls and ensure completion. Support the transition process of new acquisitions and dispositions. Communicate with tenants and vendors on maintenance issues. Assist Tenants with an online Tenant portal for rent payments and work order requests. Prepare job costs and work orders and obtaining proper approvals, including Yardi input. Prepare master service contracts, master contract and repair work order agreements by obtaining proper approvals, including track within Rexford's tracking system. Help with tenant move ins and move outs processes, including checklist review. Assist the Manager and Director of Property Management with annual budgets. Help collect and update tenant and vendor insurance certificates. Maintain property certification tracking, fire life safety, HVAC inventory spreadsheets (can maintain complex spreadsheets). Support team in generating Yardi reports; Distribute monthly rent rolls, weekly capital, and space preparation reports. Maintain lease and contract files, and other files located within the corporate shared drive. Perform other activities by the Managers and Director of Property Management to provide a high operation standard.
Requirements
- Bachelor's Degree preferred or equivalent commercial property management experience.
- 3+ years of experience providing excellent internal and external customer service.
- 3+ years of experience picking up different software systems quickly.
Responsibilities
- Help process daily invoices, tenant bill-backs, preparation of check requests, and vendor set-up forms.
- Support manager in pre-posting of the monthly rent roll and distribution of monthly rent statements
- Prepare tenant notifications of property activities and lease compliance.
- Maintain properties in Yardi Elevate System for service calls and ensure completion.
- Support the transition process of new acquisitions and dispositions.
- Communicate with tenants and vendors on maintenance issues.
- Assist Tenants with an online Tenant portal for rent payments and work order requests.
- Prepare job costs and work orders and obtaining proper approvals, including Yardi input.
- Prepare master service contracts, master contract and repair work order agreements by obtaining proper approvals, including track within Rexford's tracking system.
- Help with tenant move ins and move outs processes, including checklist review.
- Assist the Manager and Director of Property Management with annual budgets.
- Help collect and update tenant and vendor insurance certificates.
- Maintain property certification tracking, fire life safety, HVAC inventory spreadsheets (can maintain complex spreadsheets).
- Support team in generating Yardi reports; Distribute monthly rent rolls, weekly capital, and space preparation reports.
- Maintain lease and contract files, and other files located within the corporate shared drive.
- Perform other activities by the Managers and Director of Property Management to provide a high operation standard.
Benefits
- Comprehensive Benefits Package Including Medical, Dental, Vision, and Life Insurance.
- Flexible Time Off
- Bonus Eligibility & Long-Term Incentives
- 401(k) Employer Match Program
- Professional Development Resources
- Robust Health & Wellness Program
- Volunteer and Community Engagement Opportunities
- Employee Resource Groups committed to Diversity, Equity, and Inclusion.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
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