Portable Programs Coordinator

Derse•Northbrook, IL

6d•$48,000 - $55,000•Onsite

About The Position

Derse is a complete face-to-face marketing agency and exhibit builder. We bring a smarter approach to building client sales while managing their trade show, marketing environments and event programs. Our teams are made up of smart and forward-thinking people who bring experiential marketing solutions to life! We believe in committing to a long-term investment in your career with a total rewards package including: Competitive pay and comprehensive benefits package A bright and energetic culture where your ideas are valued 75+ years of financial stability Derse employs nearly 600 people in marketing, program management, creative & skilled production, and corporate support. Locations include Milwaukee, Chicago, Las Vegas, Dallas, Pittsburgh, and various communities in Poland & Germany. Visit our website derse.com to learn more! As a Portable Programs Coordinator, you'll join our Logistics team and manage our clients inventory, enter and track jobs, as well as place transportation orders. You'll also review and reconcile credit card statements for your assigned clients. The Portable Programs Coordinator must reside in the Northbrook area office with their team. This role handles many different facets to best accommodate both Derse, and our clients, in the growing world of trade shows and experiential marketing! Read through and apply if this sounds like the opportunity for you !

Requirements

Bachelor's Degree OR Associate degree and one or more year of relevant experience required.
Ability to work with minimal supervision based upon experience or knowledge.
Relationship-focused, self-motivated, high sense of urgency and process oriented

Nice To Haves

Previous trade show or face to face marketing experience preferred.

Responsibilities

Understand individual client program pricing / work scope per program pricing quoted by estimating. Immediately bring any related job variances to Logistics Manager’s attention
Create and enter Job Number into Accelerate from the Customer Portal or other sources. Update Accelerate database including inventory management.
Charge labor promptly to Job Number based off Portable Programs Service Provider Template.
Enter events into Portable Program Calendar for divisional viewing.
Prepare show service orders when necessary and generate POs
Place transportation orders, generate PO and add PO to transportation interface reference line.
Place I&D orders when necessary and generate PO
Manage Damage Claims
Perform quality control prior to shipping.
Reconcile credit card charges in Certify regularly.
Review vendor invoices for accuracy and approve or reject. If rejected, follow-up with vendor.
Close out Job and submit to Admin for timely billing
Use preferred vendor program for Show Services, I&D and Transportation
Back up other Logistics personnel as needed and directed