Port Alpha Operations Specialist

Saronic • Austin, TX

2d

About The Position

The Operations Specialist provides operational coordination across the growing Port Alpha team and its external partners as well as executes special projects critical to the success of the Port Alpha program.
As Port Alpha progresses through planning, engineering, and construction phases, the Operations Specialist helps maintain alignment between internal teams, consultants, and vendors by organizing information flow, tracking progress, and supporting structured decision-making.
The role supports leadership by ensuring that priorities, risks, and dependencies are clearly visible and that actions are followed through to completion.

Requirements

• Bachelor’s degree in business, engineering, project management, or related field.
• 3+ years of experience supporting complex projects or operations teams.
• Strong organizational and coordination skills.
• Ability to track multiple workstreams and priorities simultaneously.
• Excellent written and verbal communication skills.

Nice To Haves

• Experience supporting engineering, construction, manufacturing, or infrastructure projects.
• Experience in the maritime industry working in shipyards or onboard vessels.
• Familiarity with project management tools (Smartsheet, Jira, Asana, or similar).
• Experience coordinating cross-functional teams or vendor engagements.
• Experience preparing leadership-level status updates or program summaries.

Responsibilities

• Coordinate activities across the Port Alpha development team and external consultants.
• Track and report progress across key project workstreams including engineering, operations planning, infrastructure development, and vendor engagements.
• Maintain clear visibility into project priorities, milestones, and dependencies.
• Maintain centralized tracking of key issues, decisions, and action items.
• Follow up with responsible parties to ensure progress and closure.
• Escalate risks or delays that may impact schedule or program objectives.
• Support preparation and coordination of internal program meetings, workshops, and reviews.
• Document decisions, action items, and key discussion points.
• Ensure follow-up actions are clearly communicated and tracked.
• Help coordinate communication with engineering consultants, equipment vendors, and other external partners.
• Track deliverables, inputs, and required responses from external parties.
• Ensure information flows effectively between vendors and internal teams.
• Compile regular program status updates.
• Consolidate inputs from multiple workstreams into clear summary updates.
• Support preparation of materials for leadership reviews and executive meetings.
• Maintain organized program documentation and shared resources.
• Ensure key project documents, deliverables, and references are easily accessible to the team.
• Support structured knowledge capture as the project evolves.
• Support execution of special projects assigned by Port Alpha leadership that are critical to program development and operational readiness.
• Conduct research, analysis, and coordination activities to advance strategic initiatives, vendor engagements, and operational planning efforts.
• Assist with development of presentations, briefing materials, and internal reports used to support decision-making.
• Coordinate cross-functional efforts for short-term initiatives that fall outside normal project workstreams.
• Help drive progress on high-priority tasks that require rapid coordination across teams or external partners.

Benefits

• Medical Insurance: Comprehensive health insurance plans covering a range of services
• Saronic pays 100% of the premium for employees and 80% for dependents
• Dental and Vision Insurance: Coverage for routine dental check-ups, orthodontics, and vision care
• Saronic pays 100% of the premium under the basic plan for employees and 80% for dependents
• Time Off: Generous PTO and Holidays
• Parental Leave: Paid maternity and paternity leave to support new parents
• Competitive Salary: Industry-standard salaries with opportunities for performance-based bonuses
• Retirement Plan: 401(k) plan with company match
• Stock Options: Equity options to give employees a stake in the company’s success
• Life and Disability Insurance: Basic life insurance and short- and long-term disability coverage
• Pet Insurance: Discounted pet insurance options including 24/7 Telehealth helpline
• Additional Perks: Free lunch benefit and unlimited free drinks and snacks in the office

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 101-250 employees