Political Science Department Assistant

The Beach • Long Beach, CA

11d • Onsite

About The Position

Join the vibrant community at California State University, Long Beach (CSULB)! Located just three miles from the Pacific Ocean, CSULB offers an inspiring workplace and an exceptional Southern California lifestyle. Our 322-acre campus—one of the largest in the CSU system—serves more than 42,000 students and is known for its commitment to student success, innovation, and impactful academic and research initiatives. As a member of the CSULB community, you’ll experience a dynamic environment filled with cultural landmarks, collaborative energy, and opportunities to make a meaningful difference. Work-life balance thrives here. Long Beach blends coastal relaxation with urban vibrancy, offering miles of beaches, year-round sunshine, a thriving arts and food scene, and convenient access to both Los Angeles and Orange County. It’s an ideal place to grow your career while enjoying everything Southern California has to offer. Job Summary Under the general supervision, provides support to the Department of Political Science around clerical assistance to faculty, Graduate Advisor, and Department Chair. Works with Moot Court and Model United Nations programs as well as Undergraduate Advisor in an office of approximately 47 academic employees, 13 tenured/tenure-track faculty members, 2 FERP Faculty members, 17 Lecturers, and 15 Graduate Assistants; serves as the one of two resources for information regarding Department and Program policy and practice for faculty, students, and staff providing continuity in policy and procedure; maintains Department and budget and records; and completes faculty and staff hiring.

Requirements

• Ability to establish and maintain good working relationships with a variety of people – faculty, staff, students, and vendors.
• Working knowledge of office methods, procedures, and practices relating to an academic environment.
• Ability to perform moderate clerical tasks involving independent judgment, accuracy, and speed.
• Working knowledge of Windows, Word, e-mail, spreadsheet, databases, webpages, and Peoplesoft.
• Working knowledge of written and oral communication skills.
• Ability to communicate with an ethnically and culturally diverse campus community.
• Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures.
• Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."
• Equivalent to 3 years of administrative support experience required.

Nice To Haves

• Bachelor's degree preferred.
• Academic Department experience preferred.

Responsibilities

• Receives visitors and telephone calls for Department.
• Provides information as appropriate directs inquires.
• Maintains appearance of offices and posted materials.
• Compiles and reproduces instructional materials, correspondence, minutes, reports and forms.
• Tracks dispositions of correspondence, expenditures, and forms.
• Assists with technical duties for Moot Court, Model United Nations, Legal Studies and Undergraduate/Graduate Advisors.
• Serves as department mail clerk and maintains office and photocopier supplies.

Benefits

• Generous Paid Time Off : Up to 24 vacation days per year (based on employee group and/or service), 14 paid holidays, and 12 sick days annually with unlimited accrual.
• Comprehensive Health Coverage : A variety of medical, dental, and vision plans to suit your needs.
• Retirement Plans : Participation in CalPERS defined benefit plan and access to voluntary savings plans like 403(b), 401(k), and 457.
• Educational Benefits : Tuition fee waivers for employees and eligible dependents.
• Employee Assistance Program (EAP) : Confidential counseling and support services for employees and their families.
• Additional Perks : Access to wellness programs, professional development opportunities, and various insurance options including life, disability, and pet insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level