Policy & Procedures Development Consultant

Akicita Federal • Nashville, TN

5d • $100,000 - $105,000 • Remote

About The Position

The Consultant will provide specialized services to develop, update, and finalize a comprehensive Policy and Procedures Manual for the Indian Highway Safety Program (IHSP). This role is critical in ensuring that the IHSP remains compliant with federal regulations (specifically 23 U.S.C. § 402 and 49 CFR Part 18) and effectively supports federally recognized Indian Tribes in implementing traffic safety initiatives.

Requirements

• Expertise in Federal Grants: Proven experience in federal grant management, specifically with NHTSA or DOT-funded programs, is highly preferred.
• Technical Writing: Advanced skills in writing complex policy and procedure manuals for government or law enforcement agencies.
• Knowledge of Tribal Sovereignty: Understanding of the Bureau of Indian Affairs' mission and the unique legal and jurisdictional considerations of Indian Country.
• Communication: Strong ability to communicate technical requirements to diverse audiences and facilitate remote meetings.
• Confidentiality: Must adhere to strict non-disclosure and confidentiality requirements regarding sensitive BIA information.
• Timeliness: Must meet all milestone dates specified in the contract (e.g., Final Draft due within 120 days of award).
• Accuracy: All policies must be legally defensible and compliant with the 23 CFR Part 1300.
• Professionalism: Maintain high standards of conduct and clear communication with the Contracting Officer’s Representative (COR)
• Must be US Citizen

Responsibilities

• Gap Analysis & Evaluation: Conduct a thorough review of the current IHSP Management Manual, evaluating its effectiveness and identifying areas where policies are outdated or non-compliant with National Highway Traffic Safety Administration (NHTSA) standards.
• Drafting & Development: Author a complete, standardized Policy and Procedures Manual. This includes drafting specific sections on: o Grant application and award processes. o Financial management and reimbursement protocols. o Monitoring, reporting, and equipment management. o Close-out procedures for grant cycles.
• Regulatory Compliance: Ensure all procedures align with the Highway Safety Act of 1966, NHTSA Region 6 requirements, and the "Common Rule" for monitoring grants and sub-grants.
• Stakeholder Coordination: Collaborate with the IHSP Program Director and staff to incorporate feedback and ensure the manual reflects the operational realities of Tribal highway safety projects.
• Project Management: Adhere to a strict timeline for deliverables, including an initial Work Plan, bi-weekly progress reports, a "Rough Draft" manual, and a "Final Draft" for BIA leadership approval.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed