Policy, Planning, and Strategic Support Deputy Director

City of San Jose, CA•San Jose, CA

71d

About The Position

Our diverse and inclusive workforce of more than 7,000 employees play a key role in the success of San José, the heart of the Silicon Valley. All City of San José employees work together as one team to make San José a vibrant, innovative, and desirable place to live and work.Visithere to learn more about our One Team Leadership Values and Expectations, including quality and excellent customer service and hereto learn more about San José. The City of San José is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran statusor any other consideration made unlawful under any federal, state or local laws. The City of San José is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at 408-535-1285, 711 (TTY), or via email at [email protected]. About the Department The Office of the City Manager (CMO) provides strategic leadership that supports the Mayor and City Council in making public policy decisions and ensures the organization is delivering cost-effective services that meet the needs of our community with the highest standards of quality and customer service. The City Manager's Office also serves to guide fiscal and change management, the building and development of our workforce, and development of long term, data driven strategies that invest in the City's future. The City Manager has designated five foundational strategic support areas aimed at ensuring organizational health and improving service delivery to the community. These five foundational strategic support areas include: delivering excellent customer service; closing racial and social inequities; structurally balancing the General Fund; driving organizational performance, and making San José a great place to work. The City Manager's Office of Administration, Policy and Intergovernmental Relations (API) is responsible for administrative support, policy analysis, and intergovernmental affairs. Administrative duties include oversight, management, and planning of the City Manager's Office budget, contract development and management, fiscal and purchasing services, hiring and retention of staff in the City Manager's Office, management of administrative staff, strategic and operational support for city-wide initiatives, and coordination of multi-departmental Public Record Act (PRA) requests. Policy duties include City Council and Committee agenda services and tracking of referrals, oversight of the design of complex, interdepartmental or interjurisdictional policy and special initiatives, support of program evaluations, strategic planning efforts, and the strategic support for the City Council's and City Manager's focus areas. Intergovernmental Relations duties include tracking, monitoring and advocating for legislation at the federal, state, and local levels, and oversight of the state and federal lobbying contracts. The City of San José seeks an experienced policy professional to lead the planning, policy, and strategic support functions and team, reporting to the API Director. In collaboration with the Director, oversight of this portfolio requires reviewing and tracking policy proposals, leading and managing policy analysis and implementation, major initiative planning and consultation, providing timely and thorough research and data-analytics support for key city priorities and ballot measure initiatives, facilitating and participating in strategic planning exercises, supporting executive staff in cross-departmental planning and management and committees, and ensuring high quality, timely services are delivered to the organization and the public through agenda services. This position is classified as a Deputy Director and communicates regularly with senior and executive staff, elected members and their staff, and key external partners to exchange information on City issues.

Requirements

Education/Experience: A Bachelor's degree from an accredited college or university in public administration, business administration, or a discipline related to the business performed by the department, AND six (6) years of management and/or administrative experience in government or private business/industry. A Master's degree is preferred and may be substituted for one (1) year of the required experience.
Licenses/Certificates: Possession of a valid license authorizing operation of a motor vehicle in California may be required. Certain positions may require possession of a specialized certificate, license, and/or registration related to a specific area of responsibility.
Form 700 Requirement: This position requires a disclosure of outside investments, real property interest, income, and business positions. You must complete and file an "Assuming Office Form 700" with the City Clerk's Office within the first 30 days of employment with the office.

Nice To Haves

The ideal candidate is excited to work on the hardest, sometimes most controversial, issues affecting cities and enjoys working with people and in a team environment. They will have experience and demonstrated success in a wide variety of highly visible, complex policy issues or legislative affairs. They are confident, politically astute, racial equity focused, and customer service driven when leading large inter-department, inter-disciplinary teams on complex policy and program issues.
They will be able to quickly learn the City of San José's processes, systems, and priorities with respect to City Service Areas, reporting Committees, Council Focus Areas, and Enterprise Priorities. The successful candidate will represent the Director in various public forums and meetings. This person is a team player and enjoys overseeing highly-driven and highly-skilled staff. They will champion Justice, Equity, Diversity, and Inclusion (JEDI), inspire, and engage others as they bring about change. This person will have strategic agility, drive for results, demonstrate outstanding leadership skills, and enjoy collaborating with other City departments and elected officials of all political perspectives. The ideal candidate must have outstanding verbal and written communication skills with the ability to write complex memorandums, make direct and effective public presentations and translate complex policy issues to non-expert audiences.
Vision/Strategic Thinking: Supports, promotes, and ensures alignment with the organization's vision and values; understands how an organization must change in light of internal and external trends and influences; builds a shared vision with others and influences others to translate vision to action. Experience in the development and implementation of strategies to solve complex organization business and municipal problems.
Leadership: Leads by example; demonstrates high ethical standards; remains visible and approachable and interacts with others on a regular basis; promotes a cooperative work environment, allowing others to learn from mistakes; provides motivational supports and direction. Demonstrate a positive attitude and flexibility to change, and a high tolerance for ambiguity. Maintain steady leadership in challenging and fluid situations.
Management: Strong project management experience. Proficiency in guiding data-informed and community-driven decision making. Strong administrative, budgeting, organizational, and planning skills. Evaluates priorities to ensure the 'true' top priorities are handled satisfactorily; sets clear goals for the employees and the work unit. Detail-oriented and can balance strategic-level thinking with managing day-to-day tasks on multiple projects simultaneously.
Job Expertise: Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations.
Supervision: Sets effective long and short-term goals based on a good understanding of management practices; establishes realistic priorities within available resources; provides motivational support; empowers others; assigns decision-making and work functions to others in an appropriate manner to maximize organizational and individual effectiveness.
Communication Skills: Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills; displays openness to other people's ideas and thoughts. Strong meeting preparation and facilitation skills.
Teamwork & Interpersonal Skills: Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.

Responsibilities

Oversee API's policy, planning, and strategic support portfolio by managing and mentoring team members and advising them through a public policy lens to develop, organize, manage, and communicate effective policy solutions to key partners and elected bodies
Coordinate complex policy issues with senior and executive staff, including research and policy analysis, to develop comprehensive understandings of policy challenges and execute the City's policy strategy
Identify emerging issues and develop position documents, memorandums, and presentations to support the City's public policy formation (internally and externally)
Coordinate public policy issues with the intergovernmental relations team to ensure representation on issues is aligned with the City's overall strategic plan, vision, adopted legislative priorities and policies
Maintain awareness of policy issues and program activities affecting City operations and develop and maintain close working relationships with teams across City Departments and Offices to advise on emerging issues
Develop and enhance positive, effective relationships with policymakers and other agencies and representatives
Represent the Director at committees and forums; act as staff support for City Council committees
Commit to promoting and supporting an environment of diversity and inclusion.

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