Police Uniform Supply Coordinator

St. Louis County (MO) • Clayton, MO

356d

About The Position

An employee in this job class is responsible for performing administrative work of moderate difficulty in the requisition and procurement of material, equipment, and supplies for the Police Department, as well as serving as the Department's Uniform and Equipment Coordinator. Work is performed under the supervision of the Vehicle and Supply Unit Supervisor. Work involves considerable contact with Department and vendor personnel. Work is reviewed through authorizations and periodic reports, as well as through conferences and observation of results obtained. Duty Hours: 8:00 AM to 4:30 PM, Monday through Friday, with flexibility to meet Department needs. Per the Department's Collective Bargaining Agreement, newly hired employees who do not possess corresponding experience will start at the base starting pay listed in this posting.

Requirements

• Graduation from an accredited college or university with an associate degree in business or related area and two (2) years of experience in purchasing administration and/or uniform administration, or any equivalent combination of training and experience.
• Ability to take initiative and effectively manage a heavy workload of disparate duties in a timely fashion.
• Considerable knowledge of uniforms, equipment, supplies, and vehicles commonly used by Department.
• Considerable knowledge of County purchasing and procurement rules, practices, and procedures, to include MUNIS/ERP functions as related to procurement and fiscal management.
• Knowledge of general accounting, purchasing, and inventory control practices and procedures.
• Knowledge of Department administrative organization, functions, and activities.
• Skill in maintaining organized filing systems, both paper and electronic.
• Knowledge and skill in use of computers and spreadsheets.
• Ability to communicate, both orally and in writing.
• Ability to establish and maintain effective working relationships with Department personnel, employees in other County Departments, and vendors.
• Capability to lift up to 50 pounds and climb a ladder up to 5 feet from the ground.

Responsibilities

• Assists personnel within the County Police Department with the preparation of purchase requests; maintains information on product catalogs, vendor lists, and related information; provides cost and lead time estimates, historical vendor information, and access to other records; prepares or assists with preparation and drafting of product specifications.
• Receives purchase requests from Department personnel; checks for problems such as inadequate specifications, overstocking, or duplication; discusses concerns with appropriate persons; obtains necessary clarifications.
• Assists Department personnel with acquisition of duty uniforms and personal duty equipment as the Department's Uniform and Equipment Coordinator, including furnishing uniform and equipment items, reviewing and approving order requests, and collecting required documentation.
• Serves as the primary administrator and subject matter expert on uniforms and personal duty equipment. Serves as the primary liaison with the Department's uniform service contractor.
• Maintains on-site inventory of uniforms, personal duty equipment, and duty supplies.
• Assists with tracking and management of several budgets, including those from asset forfeiture and grants; provides updates as needed to commanders and Fiscal Services about available funding.
• Conducts informal bid requests prior to placing orders for non-contractual items; places orders and administers purchase process from time of order to payment of invoice.
• Maintains inventory of frequently-used supplies and F-forms; places orders for restocking of supplies; distributes to Departmental personnel.
• Develops specifications for various goods and services; makes recommendations concerning awards of bids; advises proper persons of poor vendor performances or contract violations.
• Assists with management of the Department fleet as assigned, including procuring vehicles and equipment, coordinating upfitting, maintenance, and collision repair of fleet vehicles, and processing of vehicle licensing.
• Receives and processes invoices for payment; verifies correct receipt of items by Department.
• Maintains complex filing systems for uniform and equipment supply, badge inventory, fleet, purchases, vendors, and asset forfeiture funding.
• Performs related work as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: Associate degree