Police Legal Specialist

City of Garland

18d

About The Position

Responsible for filing criminal prosecutions within the Dallas County Court System in a timely manner. Maintains communication and exchange of information between the District Attorney’s Office, Dallas County Sheriff’s Office, Grand Jury, and Garland Police Department. Essential Duties and Responsibilities include the following. (Other duties may be assigned): Electronically file cases into the County system, ensuring all related and required information is included and ensuring any enhanced cases contain the proper documentation. Act as Liaison between Officers and the District Attorney’s Office to resolve issues with filed cases, to include revisions, changing charges, and dismissing cases as needed. Assist the Magistrate Court with information for arraignment. Interaction with and reporting in the state’s criminal history database. Track cases through the departmental prosecution system and provide information to Officers, the public, and other agencies as required. Coordinate warrant information with the Sheriff’s Office. Process dry writs, expungement orders, and Open Records Requests. This person is responsible for facilitating and ensuring the completion of all adult case sealing requests. Maintain lab results for prosecution by uploading them to the DA’s case system and the Garland Police Department’s prosecution or records management system (RMS). Copy and notarize case documents. Prepare, enter, create, and maintain monthly reports as needed Provide backup support to all positions within the unit. Be able to perform the work of any civilian position within the Police Legal Unit and support all positions within the unit as needed for backlogs or training. This may include filing adult cases, helping with expungements, or reading reports for Probable Cause and Quality Control when other staff are on leave. Enter Warrants into RMS and forward to NCIC when provided by a detective. Train temporary and new staff to perform Legal tasks, as assigned.

Requirements

High School Diploma or General Equivalency Diploma (G.E.D.)
2 years’ administrative experience
Must clear a DPS CJIS Security Policy background.
Or an equivalent combination of education and experience sufficient to successfully perform the essential functions of the job.
Valid Class C Texas driver's license

Nice To Haves

Associate’s degree
3 years related experience
Basic knowledge of the Texas Criminal Law Statutes
Demonstrate ability to prioritize and simultaneously handle a variety of tasks independently
Must be able to work with flexible assignments
Understand written instruction and proceed with said instruction
Ability to utilize and manage Microsoft Windows, Office, and Outlook
In-depth knowledge of all departmental systems and user skills related to RMS, Prosecution, Court Notify, AIS, and the LEA Portal.
Must be a self-starter who will see an issue and act to resolve it before being instructed.

Responsibilities

Electronically file cases into the County system, ensuring all related and required information is included and ensuring any enhanced cases contain the proper documentation.
Act as Liaison between Officers and the District Attorney’s Office to resolve issues with filed cases, to include revisions, changing charges, and dismissing cases as needed.
Assist the Magistrate Court with information for arraignment.
Interaction with and reporting in the state’s criminal history database.
Track cases through the departmental prosecution system and provide information to Officers, the public, and other agencies as required.
Coordinate warrant information with the Sheriff’s Office.
Process dry writs, expungement orders, and Open Records Requests.
Facilitate and ensuring the completion of all adult case sealing requests.
Maintain lab results for prosecution by uploading them to the DA’s case system and the Garland Police Department’s prosecution or records management system (RMS).
Copy and notarize case documents.
Prepare, enter, create, and maintain monthly reports as needed
Provide backup support to all positions within the unit.
Be able to perform the work of any civilian position within the Police Legal Unit and support all positions within the unit as needed for backlogs or training.
Enter Warrants into RMS and forward to NCIC when provided by a detective.
Train temporary and new staff to perform Legal tasks, as assigned.