Police Inventory Control Clerk

City of Memphis•Memphis, TN

About The Position

Under general supervision of assigned supervisor to order, store, and issue parts, materials, supplies, tools, and equipment requiring a working knowledge of types of materials stored. Quantities purchased may be relatively large or require purchasing some technical items that may require dealing directly with manufacturers. Solicits telephone and written price quotations from vendor. Orders or initiates paperwork to purchase supplies necessary for the support of work activities in department and/or division. Keeps record of items received and issued, manually or using computer. Monitors inventory levels and maintains prescribed quantities. Verifies shop manuals, vendor catalogs, and/or price lists to determine the type and price of materials are correct. Communications with vendors, management, and users if substitution or modification of parts when replacement is not available. .Locates and consults with vendors on supplies not available through regular channels as needed Follow-ups and expedites orders as needed. Checks and approves for payment invoices for orders placed. Compares information on requisitions and invoices to materials received to verify accuracy of order. Examines incoming stock for defects and to verify conformance to specifications. Labels or marks identifying codes on incoming stock. Stores articles in bins, on floor, or on shelves, according to identifying information, such as style, size, or type of material. Determines methods of storage, identification, and stock location. Delivers or picks-ups supplies, or equipment as needed by driving a light truck to various locations. Uses material handling equipment, such as forklifts to move materials within the facility. Maintains physical appearance of supply room. Interacts and communicates verbally and in writing with vendors, management, and staff on a variety of issues concerning parts and supplies. Keeps and maintains automated records of materials and equipment received and issued. Monitors inventory levels and maintains prescribed quantities. Returns defected parts or supplies to vendors as needed and documents information in system in accordance with policies and procedures. Generates and prepares various reports regarding inventory and equipment to management. Travels to outlying satellite facilities periodically to assist with inventory, special projects, and to audit for inventory parts and supplies.

Responsibilities

Order, store, and issue parts, materials, supplies, tools, and equipment.
Solicit price quotations from vendors.
Order supplies necessary for work activities.
Keep records of items received and issued.
Monitor inventory levels and maintain prescribed quantities.
Verify shop manuals, vendor catalogs, and price lists.
Communicate with vendors, management, and users regarding parts.
Locate and consult with vendors on supplies.
Follow-up and expedite orders.
Check and approve invoices for payment.
Compare information on requisitions and invoices to materials received.
Examine incoming stock for defects and conformance to specifications.
Label or mark identifying codes on incoming stock.
Store articles in bins, on the floor, or on shelves.
Determine methods of storage, identification, and stock location.
Deliver or pick-up supplies or equipment.
Use material handling equipment.
Maintain the physical appearance of the supply room.
Interact and communicate with vendors, management, and staff.
Keep and maintain automated records of materials and equipment.
Return defected parts or supplies to vendors.
Generate and prepare reports regarding inventory and equipment.
Travel to outlying satellite facilities to assist with inventory and special projects.