PMO Coordinator
About The Position
This position is a one-year contract position. Key responsibilities Project Administration & Tracking Manage and update project plans, trackers, and status reports. Assist in updating milestone dashboards and monitoring task progress. Help track risks, issues, and action items working with the integration manager or program director. Maintain project documentation (e.g., schedules, training plans, checklists), ensuring proper storage, version control, and alignment with global templates and governance standards. Meeting & Communication Coordination Organize and coordinate meetings, workshops, and checkpoints. Develop meeting agendas, document minutes, and monitor follow-up actions. Communicate rollout timelines and updates to stakeholders. Assist in preparing executive status reports and presentations. Provide logistical support, including organizing training sessions, monitoring attendance, and managing user access requests. Stakeholder Support Act as the main point of contact for administrative questions. Follow up with functional and technical teams on outstanding deliverables. Report any delays or documentation gaps to the Program Director or Integration Manager.
Requirements
- Bachelor’s degree or equivalent experience.
- 2–5 years of experience in project coordination, PMO support, or ERP administration.
- Strong proficiency in Microsoft Office (Excel, PowerPoint, Word).
- Experience maintaining project trackers and documentation repositories.
- Strong organizational and multitasking skills.
- Clear written and verbal communication skills.
- High attention to detail and deadline-driven mindset.
Nice To Haves
- Exposure to Oracle systems
- Experience supporting IT system rollouts
- Experience supporting Post-Merger Integrations
Responsibilities
- Manage and update project plans, trackers, and status reports.
- Assist in updating milestone dashboards and monitoring task progress.
- Help track risks, issues, and action items working with the integration manager or program director.
- Maintain project documentation (e.g., schedules, training plans, checklists), ensuring proper storage, version control, and alignment with global templates and governance standards.
- Organize and coordinate meetings, workshops, and checkpoints.
- Develop meeting agendas, document minutes, and monitor follow-up actions.
- Communicate rollout timelines and updates to stakeholders.
- Assist in preparing executive status reports and presentations.
- Provide logistical support, including organizing training sessions, monitoring attendance, and managing user access requests.
- Act as the main point of contact for administrative questions.
- Follow up with functional and technical teams on outstanding deliverables.
- Report any delays or documentation gaps to the Program Director or Integration Manager.
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What This Job Offers
Career Level
Entry Level
