Plant Operations Administrative Assistant

College of Coastal Georgia • Brunswick, GA

56d • Onsite

About The Position

This position provides leadership and coordination for the administrative and operational functions of the Department of Facilities & Plant Operations. The role assists departmental purchasing, fleet and key management, work order systems, and compliance with institutional, USG, and state regulations. This position serves as the primary administrative liaison for the department, ensuring efficient support of all Plant Operations functions. This position is designated by the institution as Essential Personnel.

Requirements

• Associates degree required.
• Must possess a valid driver's license with an acceptable driving record and successfully pass an annual Motor Vehicle Report (MVR) review.
• More than two years of related experience.
• Knowledge of modern office practices and software applications.
• Knowledge of college and departmental policies and procedures.
• Knowledge of facilities administration, purchasing, and record-keeping procedures.
• Skill in organizing, prioritizing, and coordinating multiple tasks and projects.
• Skill in maintaining accurate records and preparing reports. Skill in using office technology and software, including spreadsheets and work-order systems.
• Skill in oral and written communication.
• Skill in establishing and maintaining effective working relationships with vendors, staff, and administration.

Responsibilities

• Oversees and coordinates the daily administrative operations of Plant Operations, ensuring effective communication and workflow across the department.
• Receives and prioritizes work requests and emergency calls; dispatches appropriate personnel and tracks completion of work orders using discretion and professionalism when handling confidential or sensitive information.
• Performs advanced administrative duties, including scheduling, handling correspondence, greeting visitors, coordinating meetings, and managing departmental documentation.
• Prepares and monitors purchase requisitions.
• Maintains the campus key inventory for keys; receives and processes key requests; issues keys to employees; receives returned keys. Produces keys on key machine.
• Oversees the fleet operations, including scheduling maintenance, coordinating repairs, and maintaining service logs and records.
• Performs related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: Associate degree
• Number of Employees: 251-500 employees