Plant Office Administrator

Vulcan Materials Company•Lubbock, TX

About The Position

Vulcan Materials Company is the nation’s largest producer of construction aggregates and a major producer of aggregates-based construction materials including asphalt and ready-mixed concrete. When you join Vulcan, it’s more than starting an exciting career – you get to make a difference for millions of people every day across the country. When you join Vulcan, you join a dynamic culture in which career development is encouraged, excellence is rewarded and diversity is valued. No matter the role or the location across the country, every member of the Vulcan team lives through the Vulcan Way: doing the right thing, the right way, at the right time. What You’ll Do: Coordinate Customer Orders. Responsible for weighting customer trucks, providing timely and accurate tickets to customers ensuring the smooth flow of traffic across the scales. Assist in the coordination of truck dispatch orders to ensure maximum efficiency. Ensure that tickets are verified for numbers, dated and time accuracy and ensure that customer trucks leave the yard properly loaded. Perform Daily Plant Duties. Perform a variety of daily administrative plant duties as required by the plant manager or region accounting (e.g. purchase orders, payables, time cards, fuel usage and receipts, bank deposits, tracking costs, and running local reports for plant manager). Prepare Monthly Financial Information. Prepare month-end closing information for Accounting based on the current closing schedule. Prepare detailed analyses of monthly margin and cost statements as requested by location management. Reconcile time cards for all plant personnel, ensuring correct hours are reported and paid. Serve as Plant Contact. Receive guests and answer phones directing questions or problems to the appropriate individual. Serve as backup for some scale clerk duties when necessary. General Office Management. Maintain correct levels of inventory for all plant and office materials, ordering new materials when appropriate. Prepare correspondence, reports, manuals, and forms. Work with regions Human Resources department to handle personnel requests and problems. Work with region Safety department handling safety and environmental issues. Additional Responsibilities. Other duties as assigned.

Requirements

Experience in bookkeeping, accounting, or related experience is preferred.
Must possess a fundamental understanding of accounting principles and knowledge of common office practices, procedures, and use of office equipment.
Must have the ability to use computers, cell phones, and other electronic devices. Must have appropriate typing skills and a thorough understanding of Microsoft Word and Excel.
Must have outstanding communication skills and have the ability to interact well with people in all levels of the organization.
Must act with unyielding integrity and honesty in business transactions, promote company policies, and hold self and other employees accountable.

Responsibilities

Coordinate Customer Orders. Responsible for weighting customer trucks, providing timely and accurate tickets to customers ensuring the smooth flow of traffic across the scales. Assist in the coordination of truck dispatch orders to ensure maximum efficiency. Ensure that tickets are verified for numbers, dated and time accuracy and ensure that customer trucks leave the yard properly loaded.
Perform Daily Plant Duties. Perform a variety of daily administrative plant duties as required by the plant manager or region accounting (e.g. purchase orders, payables, time cards, fuel usage and receipts, bank deposits, tracking costs, and running local reports for plant manager).
Prepare Monthly Financial Information. Prepare month-end closing information for Accounting based on the current closing schedule. Prepare detailed analyses of monthly margin and cost statements as requested by location management. Reconcile time cards for all plant personnel, ensuring correct hours are reported and paid.
Serve as Plant Contact. Receive guests and answer phones directing questions or problems to the appropriate individual. Serve as backup for some scale clerk duties when necessary.
General Office Management. Maintain correct levels of inventory for all plant and office materials, ordering new materials when appropriate. Prepare correspondence, reports, manuals, and forms. Work with regions Human Resources department to handle personnel requests and problems. Work with region Safety department handling safety and environmental issues.
Other duties as assigned.

Benefits

Great Company Culture. Our people share a competitive drive for excellence in an environment of trust, teamwork, open-mindedness and communication.
Safe. Industry leader in health and safety standards. We are committed to creating a safe work environment and protecting all employees and customers.
Meaningful Work. What sets up apart is the work we do impacts daily lives – and every employee contributes. Our aggregates produced are used to build roads, schools, hospitals, airports, and housing throughout the United States.
Health Benefits. Medical, Dental, Vision programs, plus much more.
Rest and Relaxation. Paid vacation, personal floating days, and paid holidays.
Prepare for the Future. 401(k) with company match and contribution.
Training and Development. We see our development programs and helping our employees meet their goals as a key part of our business.

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