Plant Administrator

The Hershey Company•Plymouth, IN

59d•Onsite

About The Position

Responsible for performing a wide range of administrative and office support activities for the office to facilitate the efficient operation of the office. In addition, the Plant Administrator: Coordinate visits to the office Answer, screen, and transfer inbound phone calls General clerical duties, including photocopying, faxing and mailing, and preparing presentations Maintain electronic and hard copy filing system Inventory management and replenishment of office supplies for the organization Troubleshoot copier issues and call for service if necessary Retrieve documents from the filing system Run local errands as needed Handle requests for information and data Resolve administrative problems and inquiries Prepare written responses to routine inquiries Prepare and modify documents, including correspondence, reports, drafts, memos, and emails Provide administrative support at the direction of the HR Manager Prepare agendas for meetings and manage schedules Record, compile, transcribe, and distribute minutes of meetings

Requirements

Excellent communication skills - written and verbal
Strong ability to prioritize, plan, and organize
Able to assess and anticipate problems and provide solutions
Ability to gather and monitor information
Excellent attention to detail and accuracy
Requires flexibility, adaptability, multi-tasking, and customer service orientation
Must be a team player and provide support to numerous individuals/departments
Maintain confidentiality daily
Professional presentation and representation of the organization
2-year college or technical degree, preferred
3 years of experience providing support to the support plant team
Proficient computer skills and in-depth knowledge of Office 360 and other relevant software
Bilingual, Spanish and English
Knowledge of standard office administrative practices and procedures
Knowledge of principles and practices of basic office management

Responsibilities

Coordinate visits to the office
Answer, screen, and transfer inbound phone calls
General clerical duties, including photocopying, faxing and mailing, and preparing presentations
Maintain electronic and hard copy filing system
Inventory management and replenishment of office supplies for the organization
Troubleshoot copier issues and call for service if necessary
Retrieve documents from the filing system
Run local errands as needed
Handle requests for information and data
Resolve administrative problems and inquiries
Prepare written responses to routine inquiries
Prepare and modify documents, including correspondence, reports, drafts, memos, and emails
Provide administrative support at the direction of the HR Manager
Prepare agendas for meetings and manage schedules
Record, compile, transcribe, and distribute minutes of meetings