Plant Administrator

Marmon Holdings • San Antonio, TX

8d

About The Position

Wilbert Funeral Services, Inc. As a part of the global industrial organization Marmon Holdings—which is backed by Berkshire Hathaway— you’ll be doing things that matter, leading at every level, and winning a better way. We’re committed to making a positive impact on the world, providing you with diverse learning and working opportunities, and fostering a culture where everyone’s empowered to be their best. We are currently seeking a dedicated and organized Plant Administrator to assist our plant managers and supervisors with various administrative and office tasks. This role is crucial in ensuring smooth operations and efficient communication within the organization. As an Administrative Assistant, you will be responsible for handling phone calls, providing customer service, processing orders, and maintaining accurate records. About The Company: The Wilbert Group is a precast concrete manufacturer and service provider that serves the funeral service, building trades, and agricultural markets. The Wilbert Group offers a range of manufactured concrete products, including burial vaults, monuments, lawn crypts, columbarium niches, septic tanks, retaining walls, storm shelters, and agricultural precast products. The company operates manufacturing plants, warehouses, monument production facilities, a casket manufacturing plant, and nine crematories. Their monument division produces granite memorials and markers, custom granite signage, and engraved brick pavers, and they also engage in wholesale monument sales. Overview: We are currently seeking a dedicated and organized Plant Administrator to assist our plant managers and supervisors with various administrative and office tasks. This role is crucial in ensuring smooth operations and efficient communication within the organization. As an Administrative Assistant, you will be responsible for handling phone calls, providing customer service, processing orders, and maintaining accurate records.

Requirements

• High School Diploma or GED is required.
• Proficiency in MS Word, MS Excel, and MS Outlook is essential.
• Excellent written and verbal communication skills to effectively interact with customers and internal teams.
• Strong organizational skills and the ability to prioritize projects to meet deadlines.
• A keen eye for detail and good research skills to ensure accuracy in administrative tasks.

Nice To Haves

• Previous experience with multi-line telephone systems is preferred.

Responsibilities

• Answer incoming phone calls promptly and courteously, addressing inquiries or directing callers to the appropriate personnel.
• Take and process orders over the phone, ensuring accuracy and efficiency in order processing.
• Provide customers with product descriptions and necessary information to assist them in making informed decisions.
• Offer exceptional internal and external customer service to foster positive relationships with clients and colleagues.
• Handle billing tasks, ensuring orders from customers are processed accurately and promptly.
• Receive Accounts Receivable (A/R) information and enter it into the Syspro system, subsequently forwarding it to the Plant Administrator for depositing.
• Input all customer service orders into the system to maintain up-to-date records and facilitate smooth operations.
• Confirm services and appointments with clients, ensuring timely communication and addressing any queries they may have.
• Coordinate with plant teams to provide them with service times for the upcoming day, ensuring effective scheduling and resource management.
• Takes Waste Water & Ag product customer calls, work up quotes and/or prepares all sales order tickets for delivery and scheduling.
• Schedules incoming orders into Google Docs and Syspro
• Maintains WW/Ag customer files.
• Coordinates daily activities & delivery scheduling with WW manager.
• Responds to customer inquiries via telephone, internet and in-person walk in customers
• Prepare refund requests and backup as needed.
• Submit warranty request on faulty compressors
• Complete Submar weekly/monthly inventory reports and monthly invoicing accurately
• Requests for freight quotes and logistic scheduling of tank deliveries, etc
• Prepares BOL’s for freight shipping
• Backflushing backup
• Supports location WW and Plant management to ensure flow & scheduling of work orders are completed in a timely manner.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED