Planning & Zoning Specialist

Highlands County Board of County Commissioners•Sebring, FL

About The Position

This is a skilled position responsible for complex clerical and stenographic work including administrative responsibilities. ESSENTIAL JOB FUNCTIONS: The following statements describe the principal functions of the job and its scope of responsibility but should not be considered an all-inclusive list of work requirements. Individuals may perform other duties as assigned. • Performs duties of an administrative nature for the division. • Has direct in-person, telephone and email contact with members of the general public, outside professionals, and other County departments. • Sets up and maintains functional paper and electronic files and workflow management systems. • Prepares routine forms, letters and memorandum, as directed. • Files letters, reports, and related information in the prescribed manner. • Keeps departmental calendar and schedules meetings. Advises staff of meetings and events. • Refers questions to other employees, officials or departments as needed. • Takes minutes of conferences, meetings and official functions, as needed. • Consistently follows Board policies and procedures. • Maintains a professional and safe unit and work area adhering to established safety policies and the image desired for the organization. • Responds productively to change and performs all other tasks as directed.

Requirements

Knowledge of Business English, spelling and punctuation.
Knowledge of office practices and procedures.
Knowledge of computer operations pertaining to administrative office work, word processing, and spread sheeting.
Ability to prepare complex documents and compose letters and memorandum.
Skill in recording and transcribing information at a normal rate of speed.
Ability to make decisions in accordance with departmental rules, regulations and policy.
Ability to establish and maintain effective working relationships with co-workers, managers, supervisors, directors, elected officials, vendors and the general public.
Graduation from an accredited high school or possession of an acceptable equivalency diploma and four (4) years of secretarial/clerical and word processing experience.
Must possess and maintain a valid Florida Driver's License.
Disaster Essential.

Responsibilities

Performs duties of an administrative nature for the division.
Has direct in-person, telephone and email contact with members of the general public, outside professionals, and other County departments.
Sets up and maintains functional paper and electronic files and workflow management systems.
Prepares routine forms, letters and memorandum, as directed.
Files letters, reports, and related information in the prescribed manner.
Keeps departmental calendar and schedules meetings. Advises staff of meetings and events.
Refers questions to other employees, officials or departments as needed.
Takes minutes of conferences, meetings and official functions, as needed.
Consistently follows Board policies and procedures.
Maintains a professional and safe unit and work area adhering to established safety policies and the image desired for the organization.
Responds productively to change and performs all other tasks as directed.