Planning Coordinator, Jewish Life

UJA-Federation of New York•New York, NY

6h•$55,000•Hybrid

About The Position

The Jewish Life Department is responsible for UJA-Federation of New York’s strategic planning and allocations in Jewish education, identity and community development. With a diverse portfolio of initiatives and partnerships, the department seeks to inspire Jewish life in New York, Israel and around the globe. The Jewish Life Department represents the commitment of more than 100 volunteer leaders working alongside a team of dedicated professionals. We are presently looking to engage a Planning Coordinator to join our group. The Planning Coordinator has the primary responsibility of supporting the administrative needs of the Jewish Life Department and its 6 committees and cabinet. This includes managing all administrative tasks associated with committee and cabinet meetings (gathering materials, making room reservations, sending out reminder notices, tracking attendance, notetaking, etc.), as well as other department events including department gatherings and community convenings. The Planning Coordinator will provide direct administrative support to the team’s Deputy Director and planners, as needed. Additionally, the Planning Coordinator will provide staff oversight to 2-3 programs or initiatives.

Requirements

Bachelor's degree and 1+ years work experience
Highly organized, efficient, and able to create and maintain systems that facilitate departmental management
Superior attention to detail and ability to juggle multiple tasks
Excellent, written and verbal communication skills
Illustrates flexibility, a positive attitude, and sense of humor
Open to constructive feedback and commitment to self-improvement
Able to work both independently and as part of a team
Able to learn new technology systems
Proficiency in Microsoft tools, Sharepoint, Teams,Word, Outlook, Excel and Power Point

Responsibilities

Manage the Jewish Life department calendar, including coordinating committee meetings and other department events, ordering catering and AV as needed and preparing materials.
Provide assistance with logistics for departmental conferences, events, symposiums, etc.
Manage information systems including meeting attendance lists, membership lists, files, grants charts, and our internal fundraising system.
Order and track supplies for staff and process invoices and check requests through our internal purchasing system.
Be present and take minutes at cabinet meetings and other department meetings, as needed
Communicate with lay leadership; personalized notes for RSVPs, thank-yous, and life-cycle notes, etc.
Oversight of a select group of grant programs including;
Manage the administration of the Belfer Merit Scholarship.
Lead the administration of the Synagogue and Ukraine Passover grants, this includes sending out the RFAs, organizing applications for lay and professional review, and booking grants once approved.
Lead the collection of information for the high holiday listings and Passover Seder listings, this includes reaching out to synagogues, collecting and organizing relevant information and liaising with M&C.
Special projects, including direct support to the department professional leadership as needed.
Participates in weekly Jewish Life staff meetings and Jewish Life staff retreats.
Participates in UJA building-wide programs and cross-divisional explorations.