Planning Assistant

Accommodations Plus International•Melville, NY

2d•Onsite

About The Position

API is seeking seasoned professional to join our company in the role of Planning Assistant. The Planning Assistant’s goal is to correctly process our airline and rail partners’ schedules in our system ACES.

Requirements

Minimum 1 year in operations or airline crew scheduling experience is preferred
Hotel or Airline background will be an asset
Computer skills, with an emphasis on Microsoft Office
Ability to effectively manage work load in a fast paced atmosphere
Attention to detail and the ability to produce high quality work is a must
Exceptional verbal and written communication skills
Flexible to work afterhours based on business demand

Nice To Haves

Bi-lingual is a plus

Responsibilities

Ensure airline planning files are transferred into API’s ACES system during the expected time.
Meet timelines for delivery of completed schedules.
Plan and develop airlines monthly bid period hotel and ground transportation schedules.
Comply with airline requirements as negotiated in hotel contracts.
Ensure airline business rules are adhered to during hotel assignments. This will require a detailed review of the schedules and reports.
Release the hotel and ground transportation schedules to the suppliers using the API supplier website.
Update ACES system with hotel contract information.
Perform audit of ACES system to ensure accuracy of data.
Work with Account Management and Operations team to ensure airline rooming requirements are managed on a monthly basis.
Communicate with airline representatives to ensure accuracy of planning schedules.
Maintains close working relationships with internal and external clients.
Work closely with the Account Management team to ensure client needs are met at all times