Physical Therapy Department Business Affairs Coordinator

Arcadia University • Glenside, PA

28d • Onsite

About The Position

The Business Affairs Coordinator for the Department of Physical Therapy contributes to the smooth and efficient operation of the Department by managing the intersection of finance, human resources, and administrative logistics. The role ensures that the Department's fiscal activities are compliant with University policy while providing support for the Department Chair, faculty, adjuncts, and graduate assistants. We are seeking a detail oriented professional who can balance technical financial tasks with interpersonal communication, and who can work both independently with minimal supervision and effectively as part of a team. This is a fulltime, on-site position based on our Glenside campus with the occasional opportunity to work from home. Location: Glenside

Requirements

• Advanced skills using Microsoft Suite, Google suite, and Canvas; facility with other web-based applications as needed.
• Bachelor's degree or equivalent combination of education and experience.
• At least one (1) year of previous professional experience working in an academic or high-level administrative office.
• Strong PC skills including demonstrated expertise in using Microsoft Office applications, and Google Suite.
• Demonstrated ability to be student-centered and student-engaged.
• Excellent organizational skills and the ability to manage competing deadlines.
• Strong communication skills for interacting with diverse stakeholders, from students to senior administration.
• Must possess mature judgment, professional demeanor and appearance, and possess cross-cultural sensitivity.
• Demonstrated ability to effectively solve problems and initiate and implement projects independently.
• Strong analytical skills and ability to interpret data.
• Must be a self-starter; possess a positive working attitude, excellent prioritization, problem-solving and decision-making skills; confidentiality, tact, patience, willingness to help and diplomacy are critical features of this position.

Responsibilities

• Budget oversight: Monitor departmental funds, including operating budgets, grants, and restricted accounts; reconcile accounts and provide regular status reports to leadership.
• Purchasing: Manage the procurement of supplies and services, ensuring all transactions follow University policies and procedures.
• Payments and Expenses: Prepare and process invoices, reimbursement requests, and travel expense reports with a high degree of accuracy.
• Adjunct Faculty Support: Process payment requests and serve as the primary point of contact for adjunct/associated faculty payroll inquiries.
• Contract Preparation: Draft and manage reappointment contracts for faculty, ensuring timely submission to Human Resources. Support clinical education contracts as needed.
• Oversight of Student Workers: Supervise the recruitment, hiring, onboarding, and workflow of student workers (Graduate Assistants, Teaching Assistants, Work Study students), including tracking hours and managing payment.
• Equipment Inventory: Maintain an up-to-date database of departmental assets and equipment; coordinate annual audits, inspections, and surplus disposals.
• Policy Guidance: Act as a resource for faculty, staff, and student organizations regarding University financial policies and procedures.
• Grant Management: Assist in the preparation of grant reports; notify investigators of project timeline to ensure timely project completion.
• Responsible for placing facilities/maintenance requests and ensuring their completion.
• Assist with coordinating processes for hiring new faculty and staff.
• Work closely with the Department Chair to ensure smooth operation of the Department and timely completion of Departmental documents and reports (i.e., catalog copy, workload, annual reports, accreditation documents).
• Support, as needed, distribution and synthesis of data from program and accreditation evaluation.
• Support the development of data for accreditation needs, such as annual reporting.
• Support program coordination and logistics, such as TDPT or other programs, as needed.
• Provide support as needed to the Alumni foundation for connection to the department.
• Assist with logistics and execution for Department events, including guest speakers and honorees.
• Support International Experiential Learning Schedules and payments.
• Support department and students with yearly health insurance renewal.
• Additional responsibilities as assigned.

Benefits

• Arcadia offers a competitive benefits package that includes excellent healthcare, generous tuition benefits for employees and their families, retirement benefits, health and wellness programs and resources, and much more.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level