Physical Security Operations Specialist

Tempus AI•New York City, NY

18h•$65,000 - $80,000

About The Position

Passionate about precision medicine and advancing the healthcare industry? Recent advancements in underlying technology have finally made it possible for AI to impact clinical care in a meaningful way. Tempus' proprietary platform connects an entire ecosystem of real-world evidence to deliver real-time, actionable insights to physicians, providing critical information about the right treatments for the right patients, at the right time. Responsibilities Manage the personnel clearance program and physical security programs within clients’ facilities Create/maintain cardholder profiles, badges, and access levels Oversee camera systems and investigate discrepancies Ensure security policies comply with company regulations and policies in the organizations Manages/oversees building training and external i.e fire drills, shelter in place, active shooter, and cpr at site. Quarterly audits of safety equipment, badge access for building and space Oversees the day-to-day operations of the office including organizing and coordinating facilities operations, staff supervision, and inventory Assess policy and processes surrounding personnel, clearances, and secure facilities Security experience including badging, access control, monitoring CCTVs, and the safeguarding of information and sensitive equipment during daily operations. Work cross-functionality to ensure that the entire organization is following our Security Policies & Procedures so that we continue to have passing audits Work with our Compliance team to build and execute on our Risk Management program. Creating and overseeing life safety programs Monitors facilities management platforms, driving efficiencies within their scope (i.e. space management, service tickets, move management, facilities fixed-asset management, supply order inventories and management, etc.) Willing to take on different roles and responsibilities that may be requested from the Manager. Collaborate with IT on technology amenities (i.e., seating, special request), working with security to make sure protocols are implemented and functioning. Work with building management and cleaning staff on office upkeep, submits requests to building maintenance staff for repairs and upgrades. Sort incoming mail daily and distribute to appropriate teams within the company Perform daily rounds which included ordering and restocking office supplies, restocking mothers rooms, checking conference rooms for cleanliness, and ensuring that the furniture is not damaged or dirty.

Requirements

Bachelor’s degree
2+ years in military, law enforcement or physical security experience.
Extraordinary communication and interpersonal skills with a customer service-oriented mindset
True team player attitude with the ability to work independently
Ability to share and develop appropriate strategies to maintain a strong and efficient security system
CCTV and Security access systems
Must be able to provide expertise, advice, training, and assistance on all security programs.
Ability to work under time constraints and flexible hours.
Willing to take on different roles and responsibilities that may be requested from the Manager.
Knowledge of google emails, sheets, doc, slides and other google drive software.
Developed interpersonal skills and a collaborative management style, including strong written and verbal communication skills
Ability to always provide great customer service to employees
Excellent organizational and critical thinking skills, able to monitor work for quality as well as organized and thorough way of working
Proven problem-solving skills, including being able to identify issues and find suitable and creative solutions in a timely manner.
Work experience in office administration
Moderate level of physical activity, lifting/carrying items.
Creative and innovative to improve existing processes and define new processes.

Responsibilities

Manage the personnel clearance program and physical security programs within clients’ facilities
Create/maintain cardholder profiles, badges, and access levels
Oversee camera systems and investigate discrepancies
Ensure security policies comply with company regulations and policies in the organizations
Manages/oversees building training and external i.e fire drills, shelter in place, active shooter, and cpr at site.
Quarterly audits of safety equipment, badge access for building and space
Oversees the day-to-day operations of the office including organizing and coordinating facilities operations, staff supervision, and inventory
Assess policy and processes surrounding personnel, clearances, and secure facilities
Security experience including badging, access control, monitoring CCTVs, and the safeguarding of information and sensitive equipment during daily operations.
Work cross-functionality to ensure that the entire organization is following our Security Policies & Procedures so that we continue to have passing audits
Work with our Compliance team to build and execute on our Risk Management program.
Creating and overseeing life safety programs
Monitors facilities management platforms, driving efficiencies within their scope (i.e. space management, service tickets, move management, facilities fixed-asset management, supply order inventories and management, etc.)
Willing to take on different roles and responsibilities that may be requested from the Manager.
Collaborate with IT on technology amenities (i.e., seating, special request), working with security to make sure protocols are implemented and functioning.
Work with building management and cleaning staff on office upkeep, submits requests to building maintenance staff for repairs and upgrades.
Sort incoming mail daily and distribute to appropriate teams within the company
Perform daily rounds which included ordering and restocking office supplies, restocking mothers rooms, checking conference rooms for cleanliness, and ensuring that the furniture is not damaged or dirty.