Photo Studio Coordinator

Wilson Sporting Goods Co.•Chicago, IL

1d•$55,000 - $65,000•Onsite

About The Position

We’re looking for a creative, highly organized and process-oriented Photography Studio Coordinator to join our in-house creative team in Chicago. This role reports to the Manager of Studio Operations and partners closely with cross-functional teams including the DAM team, project managers, designers, retouching, marketing and product team members, and external photo vendors. The Photo Studio Coordinator plays a critical role in supporting end-to-end studio operations, on-location and studio photoshoot production, and asset delivery. This position ensures photography and image content is produced efficiently, delivered on time, and aligned with brand and marketing needs. The ideal candidate has a strong foundation in photography and image production, thrives in a fast-paced environment, and brings a detail-oriented, solution-focused mindset. This role may evolve over time to include expanded photoshoot production and logistics support as studio and marketing needs grow.

Requirements

This role requires an Associate’s or Bachelor’s degree in Photography or related field plus 2–4 years of experience in studio coordination, creative production, photography operations, or related fields. Experience in fast‑paced creative or consumer product environments preferred.
On-site presence at Wilson HQ is required with punctual, regular and consistent attendance.
Strong working knowledge of Adobe CC applications with a focus on Photoshop and Adobe Bridge; familiarity with Capture One.
Proficiency in Microsoft Office, including Excel and spreadsheets.
Strong understanding of photography workflows, image production, and post-production processes.
Highly organized with strong attention to detail and project management skills.
Ability to manage multiple projects simultaneously in a deadline-driven environment.
Strong problem-solving skills with the ability to think independently and creatively.
Flexible and open to learning new tasks, adapting to change, and taking on new challenges.
Excellent communication skills, with the ability to collaborate effectively across cross-functional teams.
Experience supporting on-location photo productions in addition to studio-based shoots.
Working knowledge of production logistics for off-site shoots, including permits, insurance requirements, travel coordination, and equipment transport.
Team-oriented mindset with a positive, proactive, and professional demeanor
Strong experience working on location productions
Strong working knowledge of Mac-based systems and Adobe Creative Cloud software, particularly Photoshop and Bridge.

Nice To Haves

Experience with Capture One, DAM systems, and studio management tools is a plus.
Demonstrated experience supporting on-location photo productions, including outdoor, lifestyle, and environmental shoots.

Responsibilities

Support end-to-end photoshoot production for both studio and on-location shoots, including pre-production planning, scheduling, logistics, shoot-day coordination, and post-shoot wrap-up.
Assist with the creation and distribution of shot lists, call sheets, production schedules, and related documentation.
Coordinate with photographers, stylists, freelance crew, and vendors under the direction of the Manager of Studio Operations.
Provide on-set production support, helping troubleshoot issues in real time to keep shoots on schedule and aligned with creative objectives.
Manage administrative aspects of photoshoots, including planning meetings, coordinating catering, location scouting and booking, permits, and related production needs.
Manage photography and image requests from intake through final delivery, ensuring accuracy, quality, and adherence to timelines.
Review project briefs, maintain photo schedules, track progress, and communicate status updates with internal and external stakeholders throughout the production lifecycle.
Support light image preparation and Photoshop tasks as needed, including silhouetting, retouching support, color correction, compositing, resizing, batching, and asset organization.
Ensure final assets meet brand standards and are delivered DAM-ready, including proper file naming, metadata, versioning, and usage details.
Upload, organize, and maintain final assets within established folder structures and partner with the DAM team for asset transfer and lifecycle management.
Track all photography and retouching requests, maintaining accurate schedules and up-to-date project statuses using studio management tools.
Manage style guides to ensure standards, shot lists and reference library are up to date as changes occur.
Assist with studio capacity planning by tracking workload, resource availability, and potential scheduling conflicts.
Coordinate studio and retouching resource assignments to ensure appropriate team coverage for requested projects.
Serve as a central point of communication between creative, marketing, product teams, and external vendors.
Own end-to-end product and sample management for photoshoots, including intake, tracking, preparation, labeling, organization, and returns.
Coordinate logistics for vendor pickup and return of samples for retouching and color matching, as well as internal product handoffs.
Maintain studio equipment inventory, track usage and location, coordinate repairs, and arrange rentals when needed to support ongoing production.
Document and help evolve studio workflows, templates, and best practices to improve efficiency, consistency, and scalability.
Identify opportunities to streamline production, asset delivery, and cross-functional collaboration.
Support onboarding and coordination of freelance and vendor resources as studio needs evolve.
Assist with marketing and campaign shoots by aligning asset delivery with channel needs, including e-commerce, social, paid media, retail, and web.