Philanthropy Coordinator - Northern Rockies

Trust for Public Land • Bozeman, MT

7d • $65,000 - $75,000 • Hybrid

About The Position

Trust for Public Land (TPL) is the leader of a movement to connect everyone in America to the outdoors. A national nonprofit, TPL partners with communities to create high-quality parks and protect public lands—especially in communities that need them most—to improve public health, create social cohesion, strengthen historic and cultural connection to place, and increase climate resilience. Since 1972, TPL has protected more than 4 million acres of public land, created more than 5,500 parks, trails, schoolyards, and iconic outdoor places, generated over $112 billion in public funding for parks and public lands, and connected nearly 10 million people to the outdoors. To learn more, visit www.tpl.org “For over 50 years, Trust for Public Land has been working tirelessly towards our vision that every individual should have close-to-home access to the benefits of nature. In today’s world, our land-for-people solutions are even more relevant than ever. Quality parks and natural spaces are a fundamental requirement for sustaining healthy, equitable communities that are resilient and prepared for change. Parks and public lands connect us to each other and to the outdoors. As we enter our fifth decade, we have much to celebrate and even more promising work to pursue. We are a vibrant organization with a new CEO and a new strategic plan that builds on our success. Join us to become part of a growing and forward-thinking team focused on growing our philanthropic partnerships to ensure healthy, livable communities for generations to come.” - Patricia Watson, Chief Advancement Officer Position Summary: The Philanthropy Coordinator is primarily responsible for supporting the Northern Rockies and Illinois Philanthropy programs and staff. This includes assisting the Northern Rockies and Illinois Directors of Philanthropy and the Mountain West Region Director of Philanthropy with donor strategy, cultivation, and recognition; liaising with various internal and external stakeholders to coordinate donor cultivation and fundraising events; managing donor tracking in the fundraising database; updating the monthly forecast; conducting research on donors and prospects; scheduling meetings and appointments; and working closely with the TPL’s centralized teams such as Donor Relations, Planned Giving, Events, Philanthropy Operations, Finance, and more. The Philanthropy Coordinator, in collaboration with program and philanthropy leadership and program coordinator, is part of a team supporting Advisory Board engagement, reporting, and meeting planning and logistics.

Requirements

• Superior written and oral communication skills; excellent organizational skills.
• Minimum 2-3 years support experience.
• Bachelor’s degree or equivalent experience preferred.
• Computer proficiency, including fluency with the various Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Proficiency with complex databases or donor management software a plus.
• Ability to use good judgment, take initiative, and make recommendations in resolving problems.
• Ability to multi-task in a fast-paced environment with flexibility.
• Able and willing to travel throughout the Northern Rockies 15% of the time for in-person board meetings, project tours, philanthropy events, and team coordination, including in-person team retreats.
• Strong commitment to TPL’s shared values (Belonging, Creativity, Collaboration, Impact, and Hope) to effectively work across the organization.

Nice To Haves

• Fundraising experience, including experience with fundraising events, a plus.
• Knowledge of conservation and environmental issues a plus.

Responsibilities

• Provide administrative support to assigned relationship managers, including working closely with Philanthropy Programs and Philanthropy Operations staff to process acknowledgement letters and other donor correspondence; coordinating mailings; processing gifts and pledges; creating and maintaining files, and internal reports; assisting in the yearly budget process; and ordering and updating development materials as necessary.
• Maintain donor contact and gift records in fundraising database, enter data in records, produce gift and contact reports, submit Philanthropy support tickets, and help draft donor contact summaries.
• Update and share monthly forecast and Relationship Manager Activity reports.
• Oversee donor stewardship, including coordination of donor impact reports, holiday cards, Year in Review, and other donor stewardship activities.
• Assist with donor focused fundraising events, including working collaboratively with Events, Marketing, and programmatic counterparts to coordinate event logistics, scheduling pre- and post-event staff meetings and communications, and helping set up and execute events on the ground.
• Manage the local Philanthropy SharePoint document storage.
• Schedule and plan logistics for internal and external meetings and conference calls, help produce relevant materials, and record meeting notes.
• Coordinate donor research and strategy support for assigned relationship managers, including tracking (and in some cases generating) foundation, corporate, and individual prospect research.
• Build, maintain, and support effective information-sharing channels in collaboration with National, Regional, and State Program Leadership staff
• Other duties as assigned.

Benefits

• As a full-time employee, you will be eligible for the Trust for Public Land’s comprehensive benefits program which includes medical, dental, and vision insurance, vacation and sick pay plus holidays, a year end office closure, and a 403(b)-retirement plan, currently with up to a 7% company match.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 251-500 employees