DEVELOPMENT/FUND RAISING EVENTS COORD, Meany Center: Development

University of Washington Medical Center•Seattle, WA

About The Position

Meany Center for the Performing Arts at the University of Washington, Seattle, is one of the region’s premier performing arts presenting organizations and, together with its university and community partners, Meany Center fosters innovative performances that advance public engagement, cultural exchange, creative research and learning through the arts. Meany Center provides opportunities for diverse artists, community, students and faculty to connect in the discovery and exploration of the boundless power of the arts to create positive change in the world. Located in the heart of the UW Campus, Meany Center serves as the primary performance space for the University’s academic programs in Dance, Music, Digital Arts and Experimental Media, Drama and for the Meany Center Visiting Artist Program. Meany Center for the Performing Arts has an outstanding opportunity for a Philanthropy Coordinator. The Philanthropy Coordinator plans, oversees, and implements all aspects of individual donor relations and annual giving, annual fund campaigns, and a wide variety of donor cultivation and stewardship events, including Meany Center’s annual fundraising gala. Under the direction of Meany Center’s Director of Philanthropy, this position is responsible for implementing advancement efforts designed to maintain and expand the donor base as well as increase private individual giving support for Meany Center’s mission to serve our diverse communities. A strong candidate will think strategically to help develop and execute advancement efforts to grow existing private individual donor support as well as attract new support in line with Meany Center’s fundraising priorities and strategic plan. This position reports to Meany Center’s Director of Philanthropy and works collaboratively with the fundraising team’s Senior Philanthropy Officer and Grants & Community Relations Manager, in addition to other Meany Center staff and departments, UW College of Arts & Sciences, and UW Central Advancement.

Requirements

Bachelor’s degree or equivalent education/experience.
Two years of experience in fundraising and/or event planning/experience working with donors, patrons, campus entities and interdepartmental staff.
Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.
Excellent verbal, organizational, and written skills.
Ability to work independently as well as part of a team.
Possess excellent computer and database management skills; MS Excel proficiency.
Highly organized with great attention to detail.
Ability to regularly work evenings and weekends.
Some over-time may be required.

Nice To Haves

Knowledge of UW Advance and ReportWriter donor database and reporting systems.
Knowledge of Tessitura ticketing and donor database.
Experience with PivotTables and complex data lookup and reference functions.
Dedicated to the Arts with interest or background in music, dance or theater.

Responsibilities

Individual Giving and Donor Relations Work with the Director of Philanthropy to develop strategies and implement Meany Center’s Individual Giving Program, including annual giving campaigns throughout the performance season with a goal of raising over $300K annually. This includes coordinating direct annual appeal mailings and digital/social media giving campaigns, coordinating annual donor benefits, creating and sending fundraising email blasts, and serving as a Meany Center liaison with UW Giving. Assist in cultivating and stewarding donors through planning and implementing exclusive behind-the-scenes donor experiences and high-touch stewardship and cultivation engagements, outreach programs, and activities.
Gala Coordination Coordinate all aspects of Meany Center’s annual fundraising gala, responsible for raising 40% of Meany’s annual fundraising goal. This position is also responsible for the post-gala donor and vendor follow-up, gift invoicing and final reporting.
Event Planning Plan, implement and oversee 35+ pre-show, intermission and post-show Meany donor events, artist meet-and-greets, donor dinners, auction events, and other special events. Includes, but is not limited to coordinating annual donor benefits, planning, negotiating and facilitating event catering, venues, permits as well as designing and sending digital and/or print invitations, and procuring event needs. Serve as a face of Meany Center at donor events and activities, as appropriate.
Gift Processing and Database Management Facilitate all gift processing and donor acknowledgements while maintaining accurate donor records in Tessitura and UW Tandem donor and patron databases. Report and analyze giving totals and progress against goals and giving trends. Utilize this information to strategize and improve donor appeal campaigns and Meany’s Individual Giving Program. Update donor listings in Encore Programs, website, print and social media. Generate and send accurate and timely donor acknowledgements letters, and follow-up on unfulfilled pledges, as well as update donor contact and personal data in both Tessitura and UW Advance.
Perform related duties as needed and assigned