Pharmacy Scheduler

Walgreens • Brea, CA

70d • $21 - $27

About The Position

The position involves coordinating the work schedules of relief pharmacists using the market scheduling system and performing various administrative duties to support the Healthcare Supervisor. The role emphasizes delivering a distinctive and delightful customer experience while managing operational tasks efficiently.

Requirements

• High School Diploma / GED.
• Basic level skill in Microsoft Excel.
• Basic skill level in Microsoft PowerPoint.
• Basic level skill in Microsoft Word.

Nice To Haves

• Prefer to have prior work experience with Walgreens.

Responsibilities

• Models and shares customer service best practices with all area staff to deliver a distinctive and delightful customer experience.
• Schedules and places pharmacists in open shifts due to PTO, disability, jury duty, and 'no shows'.
• Schedules, prioritizes and follows up on meetings and appointments. Maintains calendar, issues reminders, and monitors appointments for the Healthcare Supervisor.
• Creates and releases the work schedule for relief pharmacists using the market scheduling system.
• Cascades key communications to the area and associated districts, as instructed by HCS.
• Coordinates schedules of full time pharmacists in need of extra shifts to complete their schedule and to minimize the amount of premium pay incurred to cover shifts.
• Maintains credentialing, licensing and PTCB compliance status for all area pharmacy staff on the WOLF system.
• Makes necessary travel arrangements, including ground transportation and hotel accommodations. Prepares travel itineraries for Healthcare Supervisor. Processes expense reports.
• Supports Healthcare Supervisor with store visit scheduling, preparation, visit documentation and reporting.
• Prepares salaried pharmacist payroll for Healthcare Supervisor to approve; resolves payroll issues when necessary.
• Provides pharmacy recruitment support for Healthcare Supervisor: communicates with target schools and internal recruiting teams, coordinates campus recruiting events, follows up with interview candidates to provide interview logistics and/or offer details.
• Manages pharmacy intern program, in support of the Healthcare Supervisor.
• Coordinates meetings by preparing logistics (travel, lodging), preparing meeting content, and ensuring availability of appropriate software, equipment, meeting space, and other items (food, supplies).
• Screens correspondences, prioritizes mail, and drafts responses as appropriate. Refers more complex issues and/or urgent matters to the appropriate individual, gathers any additional information needed to respond.
• Handles confidential and/or sensitive information with discretion.
• Complies with all company policies and procedures; maintains respectful relationships with coworkers.
• Performs general office duties and completes special assignments and other tasks as assigned (e.g. report generation, healthcare initiative support).
• Attends training and completes training modules as requested by Director Pharmacy & Retail Operations or Regional Vice President.
• Seeks self-development by monitoring one's performance, setting high personal standards, seeking best practices, learning from others, and improving one's job performance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Health and Personal Care Retailers
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees