Pharmacy Inventory Management Coordinator - FT - Days - Central Distribution Center

Memorial Healthcare

2d•Onsite

About The Position

At Memorial Healthcare System (MHS), our ever-growing pharmacy career options present unlimited opportunities to individuals passionate about advancing pharmacy practice. As a nationally recognized and respected leader for providing “A-rated” patient care and safety, MHS prides itself on being able to grow and adapt to the rapidly evolving needs of our community and healthcare industry. Summary: Responsible for the coordination and procurement of pharmaceuticals and supplies for Pharmacy Services. Contributes to consistently achieving the established service levels with the goal of providing high quality, efficient, and cost effective service.

Requirements

High School Diploma or Equivalent (Required)
Advanced Certified Pharmacy Technician (ACPHT) - Pharmacy Technician Certification Board (PTCB), Certified Pharmacy Technician Exam (EXCPT) - National Healthcareer Association (NHA), Registered Pharmacy Technician (RPT LICENSE) - State of Florida (FL)
Complexity of Work: This role requires critical thinking skills and decisive judgment. The incumbent must be able to communicate processes to others and take appropriate action when required. Knowledge in Microsoft Office Suite, especially MS Excel. Knowledge of standard purchasing procedures and practices. Excellent communication skills both written and verbal. Must have strong organizational skills and ability to multitask. Strong problem solving skills. Must be able establish and maintain effective working relationships. Time management skills. Must be able to work in a team setting.
Minimum of two (2) years of experience in Pharmacy and two (2) years in inventory management.

Responsibilities

Works directly with finance and analysts to provide ongoing and end of month accruals, inventory counts, cross charges, invoice coding, and financial performance reports for the department.
Confirms vendor acknowledgements of purchase orders the same day of placement to verify price, unit of measure, catalog information and delivery information, taking necessary corrective action the same day, and notifying internal customers immediately of critical backorders.
Consults catalogs and works with vendors to obtain pricing/availability information.
Maintains and complies with approved vendors list for all routine purchases. Collaborates with corporate Supply Chain for any purchasing needs with established vendors and contracts.
Analyzes pharmacy inventory usage history, to determine stocking and ordering requirements. Actively coordinates product rotation and inventory requirements based on objective product utilization data.
Coordinates and collaborates with Pharmacy Strategic Sourcing for products, services and strategic and alternative buys.
Utilizes software to optimize inventory PAR levels to monitor and maintain inventory, maximize inventory turns by planning and forecasting purchasing needs, minimize and manage slow movers, and manage aged, excess, obsolescence, backorders, and shrinkage and coordinates pharmaceutical returns and credits.
Analyzes inventory movement, makes inventory rotations and recommendations for PAR levels. Reviews expired inventory reports, identifies trends and makes recommendations to leadership for improved inventory management.
Assures compliance with the district’s procurement policies and procedures, contracts, and vendors.
Participates in professional growth and development education programs, reading literature, attending in-services, meetings and workshops. Participates in scheduled meetings with Strategic Sourcing and pharmacy leadership.
Analyzes and identifies drug cost opportunities related to drug margins and contractual agreements, where applicable. Supports product conversion activities and process.
Coordinates and manages onsite auto split and manual 340B/GPO/WAC purchases. Works directly with 340B team to maximize 340B program, pursue strategic buys and ensure program compliance during purchasing.
Serves as an initial point of contact regarding inventory, invoice and vendor inquiries. Resolves issues within scope of authority or escalates issues to appropriate resource. Reviews purchase requests, ensuring automated and manual requisitions are complete, with accurate information to facilitate error free procure to payment process. Resolves discrepancies with Accounts Payable. Serves as a liaison between accounts payable and receiving departments on invoice and receipt discrepancies as required, in order to follow the PO to completion. Assures all orders have proper authorization, complete supporting documentation, using appropriate/approved vendors, account numbers, price, unit of measure, service description and delivery information. Assures the delivery and communication to customers is coordinated. Routinely communicates with suppliers to validate information and finalize transactions accurately. Maintains customers updated regarding their orders. Ensures all purchase orders are brought to completion. Coordinates product returns and product recalls. Follows the return process through completion.
Prepares and verifies specifications for purchase orders for pharmaceuticals and related pharmacy supplies. Follows‑up on outstanding orders, provides departments with back‑order and product shortage information, and works closely with pharmacy and sourcing leadership to seek alternative products or sources.