PERSONNEL TIMEKEEPING SPECIALIST

State of Illinois•Springfield, IL

38d•Onsite

About The Position

The Illinois Department of Employment Security (IDES) is seeking an organized, professional, and results oriented individual to serve as Personnel Timekeeping Specialist. Responsibilities include leading a team of human resources professionals performing duties relating to employee timekeeping administration, evaluating timekeeping data accuracy and validity, and liaising with key stakeholders to resolve timekeeping and related payroll issues. This position provides a great opportunity for someone who has a strong knowledge of the Personnel Code and Rules, Pay Plan and collective bargaining agreements and is dedicated to ensuring compliance with federal regulations as pertains to human resources. The ideal candidate for this position will have extensive experience reviewing, analyzing and correcting employee timekeeping records, utilizing Central Time & Attendance System (CTAS) and eTIME, and interpreting and explaining State of Illinois timekeeping rules, regulations, policies and procedures. IDES offers a competitive compensation plan, excellent benefits, and a pension program. We invite you to join our innovative team to help make a positive difference in the lives of Illinois employers and job seekers.

Requirements

Requires two (2) years of professional experience in State of Illinois timekeeping processes
Requires two (2) years of professional experience interpreting timekeeping rules, regulations, processes and policies to provide advice and guidance to management and staff
Requires two (2) years of professional experience reviewing, analyzing and correcting employee timekeeping records utilizing Central Time & Attendance System (CTAS) and eTIME
Requires one (1) year of professional experience providing timekeeping training
Requires knowledge, skill and mental development equivalent to four (4) years of college
Requires two (2) years of professional human resources experience

Nice To Haves

Two (2) years of professional experience in State of Illinois timekeeping processes or similar timekeeping processes
Two (2) years of professional experience interpreting timekeeping rules, regulations, processes and policies to provide advice and guidance to management and staff
Two (2) years of professional experience with timekeeping related systems such as Central Time & Attendance System (CTAS) and eTIME or similar automated timekeeping processing and management systems
One (1) year of professional experience providing timekeeping training
One (1) year of professional experience auditing or analyzing timekeeping data for accuracy, compliance or reporting purposes
One (1) year of professional experience collaborating with payroll, HR or IT staff to resolve timekeeping or personnel systems issues

Responsibilities

Under general direction, serves as Personnel Timekeeping Specialist for the Illinois Department of Employment Security (IDES)
As a journey level professional engaged in complex analytical, interpretive and evaluative consultation and determination activities, utilizes data and interprets and applies rules, regulations, contracts, policies and procedures to lead employee timekeeping administration activities
Serves as designated lead worker
Serves as a liaison to agency payroll administrators
Leads preparation, maintenance and storage of a variety of confidential timekeeping, personnel and other human resources logs, records and files
Provides training and technical guidance to management, supervisory and other agency staff
Keeps abreast of changes related to human resources program policies and procedures, including but not limited to changes affecting timekeeping and related personnel and/or payment transactions
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above