Personnel Specialist

City of Odessa•Odessa, TX

15d

About The Position

Responsible for coordinating all personnel matters with Human Resources. Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following : Responsible for routing of all applicant files within the Police Department. Schedules and arranges boards for hiring and promotions. Completes all necessary data forms related to personnel, including variances and requisitions and terminations. Ensures expedient administration of entire hiring process within the PD, including physical testing and backgrounds and polygraphs. Coordinates personnel placed in behavioral cause program. Designs and plans recruiting efforts in cooperation with Human Resources. Constructs job position evaluation criteria within the performance evaluation system. Plans and supervises all testing for promotional and eligibility opportunities within the police department. Supervises recruits until academies start Coordinates job performance evaluation process for the department as well as employee verification for budget process. Track compensation step increases for sworn personnel, and submits appropriate data forms to effect increases Drafts and processes through Human Resource Department all position description revisions Creates and maintains department personnel files. Insures files for sworn employees meet TCLEOSE standards for audits. Process TCLEOSE documents per TCLEOSE requirements, to include L-1, appointment of officer, and F-5, separation of officer Enters changes to OPD list data file for all employees – file used by entire department. Supports the departmental operations with regular and timely attendance. Creates job task lists for all positions for the performance management plus evaluation program. Acknowledge all employees with recognition of service anniversaries and birthdays. Supports the departmental operation with regular and timely attendance. Supports the relationship between the City of Odessa and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work-related issues and City information; performs other duties as required or assigned.

Requirements

High school diploma or GED required.
Experience working cooperatively with Human Resources, Supervisors and Management.
Ability to plan and organize multiple projects.
Must speak and write effectively, maintain mental alertness under varied circumstances and deal effectively with the public.
Knowledge of Microsoft Word, Excel and Power Point.
Must also be proficient in Lotus Notes, Naviline and other relevant software.
A valid Texas State Driver's License is required.

Nice To Haves

BS or BA degree in HR, Business or Public Administration preferred.

Responsibilities

Responsible for routing of all applicant files within the Police Department.
Schedules and arranges boards for hiring and promotions.
Completes all necessary data forms related to personnel, including variances and requisitions and terminations.
Ensures expedient administration of entire hiring process within the PD, including physical testing and backgrounds and polygraphs.
Coordinates personnel placed in behavioral cause program.
Designs and plans recruiting efforts in cooperation with Human Resources.
Constructs job position evaluation criteria within the performance evaluation system.
Plans and supervises all testing for promotional and eligibility opportunities within the police department.
Supervises recruits until academies start
Coordinates job performance evaluation process for the department as well as employee verification for budget process.
Track compensation step increases for sworn personnel, and submits appropriate data forms to effect increases
Drafts and processes through Human Resource Department all position description revisions
Creates and maintains department personnel files.
Insures files for sworn employees meet TCLEOSE standards for audits.
Process TCLEOSE documents per TCLEOSE requirements, to include L-1, appointment of officer, and F-5, separation of officer
Enters changes to OPD list data file for all employees – file used by entire department.
Supports the departmental operations with regular and timely attendance.
Creates job task lists for all positions for the performance management plus evaluation program.
Acknowledge all employees with recognition of service anniversaries and birthdays.
Supports the departmental operation with regular and timely attendance.
Supports the relationship between the City of Odessa and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work-related issues and City information; performs other duties as required or assigned.