Personnel Coordinator (Temporary)

Research Foundation of The City University of New York•New York, NY

59d•$55,000 - $60,000•Hybrid

About The Position

The City University of New York (CUNY) is the nation's leading urban public university serving more than 540,000 students in matriculated degree, certificate, and continuing education programs at 25 schools and institutions in New York City. The Office of Academic Affairs oversees a broad portfolio of programs at CUNY, all of them related to the university's mission of providing accessible, high-quality education to all New Yorkers, and of helping City residents to prepare for and succeed in college and careers. Many of the programs managed by this unit are offered at CUNY colleges; others are directly operated out of the Central Office of Academic Affairs. The unit is in part distinguished by its strong commitment to high quality instruction and counseling for students, ongoing professional development for staff and instructors, data-driven program management and improvement, and rigorous evaluation of its programs and initiatives. The Personnel Services unit in the Fiscal Administration Department at OAA seeks a motivated and detail-oriented Personnel Coordinator. Reporting to the Supervisor of Onboarding and Internship Programs, the Personnel Coordinator will work with a team to onboard over 1,000 student interns, track student data, and coordinate the bi-weekly timesheet processing for all internship participants. This is a temporary position with an expected duration through April 2026, with the possibility of an extension.

Requirements

Two+ years' experience in program administration, student development or another relevant field
Strong verbal and interpersonal communication skills with a focus on providing excellent client services
Demonstrated ability to interact effectively and collaboratively with a diverse community of students, faculty, program staff, and external partners
Ability to exercise good judgment and apply problem-solving skills
Strong computer proficiency using standard office software programs, particularly Microsoft Excel
Proven ability to be detail-oriented, organized, and capable of coordinating multiple assignments and meeting deadlines

Nice To Haves

A bachelor's degree in a related field from an accredited institution (preferred) or equivalent combination of education and experience in lieu of a bachelor's degree
Experience with payroll, timesheet entry, as well as facilitating group orientations
Experience with RFCUNY's e-onboarding and time and leave system is a plus
Experience with I9 and E-Verify a plus
Experience working collaboratively in a team-oriented and outcomes-focused environment

Responsibilities

Coordinate new hire/rehire onboarding and I-9 process, ensuring compliance with all rules and regulations.
Always maintain confidentiality and discretion when handling sensitive personnel information and documentation for new hires and rehires.
Prepare and process all new hire/re-hire paperwork.
Respond to inquiries regarding employers/supervisors' policies and procedures of the program, e.g. approving payroll, time, and leave requests, etc.
Conduct the bi-weekly review and approval of timesheet submissions.
Reconcile timesheet discrepancies.
Respond to employee and program questions/concerns regarding payroll and timesheets.
Responsible for ePAF modifications and maintenance in accordance with the schedule and budgetary restrictions.
Ensure accuracy and integrity of all program data.
Compile required documentation for reports, supporting the program in all reporting needs.
Perform special projects and other duties as assigned.
Provide support to other teams within the Personnel Services Unit as needed.
Manage email inbox for Personnel Services team and respond to requests in a timely manner.
Other duties as assigned.