Personnel Coord Bookkeeper Juneau

Albertsons • Juneau, AK

267d

About The Position

The Personnel Coordinator Bookkeeper (PCB) manages cash accuracy; provides accurate records of store sales and related transactions; coordinates recruiting, hiring and training activities; completes payroll tasks. Provides support to the Store Director in troubleshooting cash and payroll opportunities. The PCB is a non-exempt, hourly position. The schedule is determined by the needs of the store. Reports to the Store Director.

Requirements

• Demonstrated ability to follow company customer service expectations.
• Ability to work with other employees in a team environment.
• Ability to understand and follow instructions.
• Ability to multitask, maintain accuracy and pay attention to detail.
• Ability to use basic math skills, reading and writing.

Responsibilities

• Daily and weekly cash-up procedures, according to Division standard, to include till reconciliation, preparation of deposits, safe audits, and verification of sales of Lottery, CoinStar, Western Union, tickets, stamps, money orders.
• Researches and reports problems and shortages to the Front-End Manager and Store Director to include WIC violations, violation of check cashing procedures, cash variances, improper refunds/voids, coupon variances and till balance irregularities.
• Partners with Front-End Manager, Store Director and Asset Protection to resolve cash opportunities and other Front-End shrink issues.
• Completes till and safe audits as directed by Division standards.
• Orders change (money), tickets, money orders, bus passes, lottery, postage, miscellaneous office supplies.
• Daily administrative duties to include checking email, maintain cash office files or binders with division required reports, monitor Store Portal for communications/bulletins.
• Monitors compliance with Anti-Money Laundering (AML), Western Union (WU) and Lotto.
• Weekly administrative duties to include cash over/short tracking, manufacturers coupon bag, Anti-Money Laundering (AML) checklist, analysis of reports: Lawson, Banking Discrepancy, Returned Check, Returned WIC check, SRA Dashboard, Manufacturer's coupons.
• Track employee attendance or schedule violations; report problems to Store Management and appropriate Department Manager in a timely manner.
• Coordinates all aspects of the hiring process to include managing requisitions per Division guidelines; review of internal and external applications; screening interviews; scheduling department manager interviews; tax credit process; contacting Human Resources for guidance on accommodation requests.
• Completes the New Hire On-boarding process to include all initial training and coordination of department specific training with department managers.
• May attend outside recruiting activities, such as job fairs.
• Maintains all in-store recruiting materials, applications, policy sign off forms, etc.
• Orders employee uniforms to include aprons, hats, polo shirts and name tags. Distribute to employees as per Division guidelines.
• Updates Rising Star board per division guidelines.
• Pulls Time and Attendance reports daily, complete time edits as necessary.
• Reviews employee time records for compliance with Company policies and minor labor laws to include tracking minor work permits and yearly updates.
• Submits daily and weekly payroll.
• Maintains employee personnel files to compile with company policy and applicable laws.
• Maintains medical information in a separate red file.
• Coordinates inputs and tracks paperwork for all types of employee Leave of Absences.
• Processes appropriate paperwork for return from Leave of Absence situations.
• Submits appropriate employee status transactions through HRDirect to include address changes, new hire, job change, promotions, terminations.
• Retains all HR records in compliance with records retention policy requirements.
• Tracks Food Handler's permit expirations (where applicable); communication with employees to update Food Handler's permit.
• Supports Front End operations to include till loans and pick-ups, donation canister maintenance, back up checker.
• Documents all lost and found items as per Division guidelines.
• Ensures proper cleanliness and neat appearance of the office and customer service areas.
• Other job duties as assigned and required may include supporting all departments in the store as needed.

What This Job Offers

• Job Type: Full-time
• Industry: Food and Beverage Retailers