Personal Property Data Specialist - Assessor - COMOT III

Tippecanoe County Government • Lafayette, IN

326d

About The Position

Incumbent serves as Personal Property Data for the Tippecanoe County Assessor, responsible for processing personal property, sales disclosure, appeals forms, not for profit forms, tax abatement forms, maintaining related records, and assisting the public. The position requires the individual to perform essential functions satisfactorily and provides reasonable accommodation to qualified employees and applicants with known disabilities.

Requirements

• High school diploma or GED.
• Possession and ability to maintain certification as a Level II Indiana Assessor/Appraiser Certification within two (2) years of employment.
• Working knowledge of State and local law/code related to properties and assessment and County policies/procedures.
• Working knowledge of standard office procedures, basic computer skills including word processing/spreadsheet/email/presentation and Department specific software applications.
• Ability to apply knowledge to a variety of interrelated processes, tasks and operations.
• Knowledge of statistical software and basic concepts.
• Ability to provide public access to or maintain confidentiality of Department information and records according to state regulations.
• Ability to comply with all employer and Department policies and work rules.
• Ability to effectively communicate orally and in writing with co-workers, other County departments, attorneys, bank personnel, heirs of the deceased, and the public.
• Ability to work alone with minimum supervision, often under time pressure.
• Ability to work on several tasks at the same time and rapidly for long periods.
• Ability to understand, memorize, retain, and carry out written and oral instructions.
• Ability to operate standard office equipment, including computer, calculator, copier, printer, and telephone.
• Ability to explain assessments to taxpayers.
• Ability to read and explain aerial photography and plat maps.
• Possession of a valid Indiana driver’s license and a demonstrated safe driving record.

Responsibilities

• Presents to neighborhood/public, reassessments, and valuation reports to public.
• Processes and audits orders, and affidavits, reviewing completeness and accuracy according to state regulations and statutes.
• Notifies appropriate individuals regarding errors.
• Processes returns and orders to state within deadline, releasing consents, posting data, and assisting the public with forms.
• Researches and discovers unlisted taxable property and corresponds with owners on listing property.
• Calculates penalties and makes field reviews as needed.
• Audits personal property forms, updating database for transfer to Auditor's Office, and notifying individuals of errors.
• Prepares and mails Property Tax Assessment Board appeals and change of assessment notices.
• Prepares and mails late assessment notices.
• Prepares and processes sales disclosures for trending, including making calculations according to state standards.
• Enters data, proofreading printouts and completing, copying, filing and mailing notices.
• Processes and enters corrections of errors in database and property record cards and forwards copies to State and Auditor.
• Analyzes sales data and differentiates valid/invalid sales data.
• Verifies data for trending commercial, industrial, residential, and agricultural real estate.
• Processes exemption applications and enters in database.
• Researches Indiana code to assist PTABOA with exemption percentages.
• Processes appeals documents and enters database for tracking.
• Researches data from Assessor’s database, provides input and knowledge of local area.
• Researches related sales disclosures, reviews and evaluates appraisals for inadequacies/inconsistencies.
• Performs site inspections as needed to verify accuracy of property assessment records.
• Interprets statistical data generated during the Ratio Study with public.
• Conducts research and compiles results for review by the Property Tax Board as directed by supervisor.
• Measures manufactured housing, patios, garages, room additions, and sheds, grades housing, and enters into database.
• Mails manufactured housing assessment forms and post permits to County records.
• Creates digital maps using ArcGIS for assessment, personal property, and appeal related special projects.
• Assists public with information for ArcGIS maps as needed.
• Answers telephone and greets office visitors, providing assistance with forms.
• Locates and researches various records, providing information regarding real estate assessments.
• Resolves problems and responds to inquiries from the public regarding current/past filed documents and tax calculations.
• Provides copies as needed.
• Consults with supervisor on proper procedures pertaining to specific cases not covered by regulation or law.
• Prepares State Personal Property reports and files with Department of Local Government Finance (DLGF).
• Prepares, maintains, and files state utility reports with DLGF within deadline.
• Prepares and files bank assessed valuations with Auditor’s Office.
• Receives and prepares receipts for various fees for copies.
• Prepares miscellaneous state forms as requested.
• Purchases office supplies, maintains inventory and manages office supply budget.
• Exchanges information with other county departments.
• Assists other county government offices with property research/special projects as needed.
• Assists in research in assessment related special projects as needed.
• Performs related duties as assigned.

What This Job Offers

• Education Level: High school or GED