Personal Property / Administrative Specialist - NOAA

INNOVIM

3d•Hybrid

About The Position

INNOVIM is seeking a Personal Property / Administrative Specialist to support our NOAA Task with the Personal Property Management Branch. Location: Silver Spring, MD - Hybrid Role

Requirements

Advanced Microsoft Excel skills (pivot tables required).
Working knowledge of Microsoft Word and Oracle-based databases.
Basic business math proficiency.
Strong customer service, communication, and telephone skills.
Ability to prioritize and multitask in a fast-paced environment.
Fluent in reading, writing, and speaking English.
Bachelor’s degree with strong Excel skills; OR Associate’s degree with two (2) years of relevant experience; OR Equivalent education and experience, including inventory management and database administration (Sunflower preferred).

Responsibilities

Analyze and evaluate inventory management functions for compliance with applicable regulations and policies; compile reports and/or records of various inventory transactions; coordinate and reconcile inventories; and assist in recommending and developing new or revised directives, policies, implementing instructions, and standard operating procedures for the program, administrative, and property support staff.
Review database (Sunflower) records to resolve discrepancies with physical inventory.
Assist in recommending and developing new or revised directives, policies, and instructions and assist in the development and implementation of standard operating procedures.
Document and maintain all personal inventory records for accountable and non-accountable government-owned inventory.
Assist with administrative control and accountability for the care and safeguarding of government-owned equipment.
Refer property officials to the Personal Inventory Management Branch Line Office Representative (LOR) for guidance.
Coordinate, conduct, and reconcile property inventories upon request.
Provide inventory reports and status updates for ongoing projects and activities.
Identify operational procedures or policies that can be modified to enhance their effectiveness.
Ensure that records are maintained according to policies and guidelines.
Prepare, process, and maintain routine administrative documentation, correspondence, and reports related to inventory and property management activities.
Schedule meetings, inventory activities, and site visits; coordinate logistics and maintain calendars as needed.
Maintain organized electronic and/or physical filing systems in accordance with records management requirements.
Track action items, deadlines, and approvals to support timely completion of inventory and administrative tasks.
Respond to routine inquiries from internal staff regarding inventory records, procedures, and administrative processes.
Assist with data entry, updates, and verification in inventory and administrative systems.
Support management and staff with general administrative tasks as assigned.