The Ward Law Group, PL-posted 19 days ago
Full-time • Manager
Miami Lakes, FL
51-100 employees

The Reductions Operations Manager is responsible for leading, optimizing, and scaling the firm’s Reductions Department — a critical post-settlement function that ensures fair, accurate, and efficient negotiation of medical bills, liens, and case closings. This role blends data-driven performance management with hands-on leadership, ensuring that all Reductions Specialists perform at peak efficiency while maintaining exceptional client service and adherence to legal and operational standards. The ideal candidate will be a strategic thinker with deep operational expertise, capable of identifying bottlenecks, implementing measurable process improvements, and mentoring team members to achieve excellence.

  • Lead, coach, and manage the Reductions team to meet performance goals related to case turnaround times, negotiation outcomes, and client satisfaction.
  • Oversee all workflows related to post-settlement reductions, ensuring efficiency, compliance, and accuracy.
  • Establish and maintain departmental KPIs (e.g., monthly deposits, closing statement turnaround, and Google review goals).
  • Monitor workload balance, productivity, and performance metrics using Litify and business intelligence dashboards.
  • Analyze reduction processes to identify inefficiencies, redundant steps, or delays in case closure.
  • Implement workflow enhancements using automation, data tracking, and quality control measures.
  • Collaborate with the Intake/Senior Case Manager and Medical Management teams to ensure seamless case handoffs.
  • Develop and document standard operating procedures (SOPs) to maintain consistency and compliance.
  • Guide and support Specialists in negotiating with medical providers, hospitals, and insurance adjusters to achieve optimal reductions for clients.
  • Oversee the quality and accuracy of negotiation documentation, communication logs, and follow-up actions.
  • Ensure all reductions are submitted within 48 hours of receipt, maintaining compliance with firm-wide service standards
  • Provide real-time coaching and feedback based on performance data and client feedback.
  • Conduct regular team meetings and one-on-ones to reinforce accountability, celebrate wins, and address challenges.
  • Coordinate ongoing training to keep the department current with negotiation strategies, legal requirements, and company policies.
  • Maintain the firm’s commitment to service excellence by ensuring clients receive timely updates and transparent explanations of settlement and reduction outcomes.
  • Review client communication protocols to ensure consistency, empathy, and professionalism.
  • Partner with leadership to identify opportunities to enhance the post-settlement experience.
  • 5+ years of experience in operations management, legal operations, financial negotiation, or a high-volume process-driven environment.
  • Experience managing teams of 10+ in performance-based roles.
  • Proven track record of implementing data-driven improvements and meeting departmental KPIs.
  • Strong leadership and interpersonal skills with the ability to coach diverse teams.
  • Proficiency in Litify (Salesforce), Excel, and other performance management or BI tools.
  • Excellent negotiation, analytical, and communication skills.
  • Bilingual fluency in English and Spanish required.
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