Personal Assistant

University of California • Jacksonville, FL

389d • $52,000 - $72,800

About The Position

The Personal Assistant at UCLA Health will provide essential administrative and organizational support to the company's executives. This role is crucial for ensuring the smooth operation of the company by managing daily tasks and assisting with various projects and initiatives, ultimately contributing to the overall efficiency and effectiveness of the healthcare staffing solutions provided by the organization.

Requirements

• High school diploma or equivalent; Bachelor's degree preferred
• 2+ years of experience as a Personal Assistant or in a similar role
• Strong organizational and time-management skills
• Excellent communication and interpersonal skills
• Proficient in Microsoft Office and other relevant software
• Ability to handle multiple tasks and prioritize effectively
• Discretion and professionalism when handling confidential information
• Strong attention to detail and accuracy
• Ability to work independently and in a team environment

Responsibilities

• Manage and maintain executives' schedules, including arranging meetings, appointments, and travel arrangements
• Coordinate and prepare materials for meetings and presentations
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail
• Assist with the preparation of reports, presentations, and other documents
• Conduct research and gather information as needed
• Organize and maintain files and records
• Handle confidential and sensitive information with discretion
• Act as a liaison between executives and other team members, clients, and external contacts
• Assist with special projects and initiatives as assigned
• Provide general administrative support to the office as needed

Benefits

• Competitive salary and benefits package
• Opportunities for growth and advancement within the company
• A supportive and collaborative work environment
• Making a difference in the healthcare industry by connecting professionals with facilities in need of their services

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: High school or GED