Personal Assistant to CPO (NYC)

The Local Project • New York, NY

19h • $60,000 - $80,000 • Onsite

About The Position

The Local Project is one of the fastest-growing design publications across Australia, New Zealand, and North America. We celebrate extraordinary local design and its global impact through premium print, digital, video, and social content. With over 100 million impressions per month, we’re redefining design media on a global scale. In 2024, we expanded with The Local Production, a full-service creative agency dedicated to elevating brands through strategic storytelling and high-end content creation. The Personal Assistant to the Chief Partnerships Officer (CPO) is a high-impact role providing comprehensive support in the early stages of our US expansion. Reporting directly to the CPO, this position ensures the smooth management of the CPO’s daily operations and initiatives. The assistant will act as a trusted right-hand, handling everything from complex calendar management and travel coordination to stakeholder communications. As part of a dynamic design-focused media brand, the role requires exceptional organizational skills, professionalism, and the ability to anticipate needs in a creative, growth-oriented setting.

Requirements

• 3+ years of experience supporting business leaders, preferably in the media, marketing, or creative industries.
• Proven track record of managing complex calendars, travel, and workflow in a high-energy setting.
• Outstanding organizational and time-management skills with the ability to juggle multiple priorities and adapt to last-minute changes.
• Excellent verbal and written communication abilities, with a polished, professional approach.
• Strong proficiency in productivity and collaboration tools (e.g. Microsoft Office 365, Slack, Canva, Adobe, Google Workspace); ability to create presentations and reports is a plus.
• High level of confidentiality, discretion, and integrity in handling sensitive information.
• A proactive problem-solver with a keen attention to detail and a “no task is too small” mentality.
• Comfortable working independently and anticipating needs, while also being a team player who can coordinate across departments.
• Bachelor’s degree in Business, Communications, or a related field, or equivalent experience.
• An understanding of the media/advertising landscape or a passion for design and digital content is advantageous, aligning with The Local Project’s creative culture.

Responsibilities

• Manage the CPO’s schedule and priorities including coordinating calendars, booking travel, arranging meetings, and organizing events.
• Handle day-to-day administrative tasks such as preparing meeting agendas, briefing documents, and presentation materials to ensure the CPO is fully prepared for all engagements.
• Screen and direct emails, phone calls, and correspondence with professionalism, ensuring prompt follow-up on urgent matters.
• Act as a liaison between the CPO and internal teams or external partners, maintaining positive relationships and conveying information accurately on the CPO’s behalf.
• Plan and facilitate meetings and events from start to finish. This includes scheduling across multiple time zones, securing venues or conference logistics, compiling necessary materials, taking notes, and tracking follow-up action items.
• Coordinate cross-departmental efforts (e.g. with editorial, marketing, or production teams) to support partnership initiatives and special projects as directed by the CPO.
• Oversee the CPO’s administrative needs such as expense reconciliation, file management and office management, ensuring compliance with company policies.
• Manage confidential records and information with the utmost discretion.
• Contribute to ad-hoc projects, research, or presentations related to sales and assist other executives or team members when necessary to foster a collaborative team environment.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level