Personal Assistant to CEO (HR, Operations and Design & Construction)

Houston Fitness Partners

115d

About The Position

The Personal Assistant is responsible for providing a wide range of corporate and personal administrative executive support for the Chief Executive Officer. The ideal candidate will possess the ability to work efficiently and diligently in a fast-paced environment while proactively managing the requests and needs of the CEO. Responsibilities of this role include a broad range of tactical and support activities, professionally representing the company, exercising confidentiality, discretion, and strong judgment in a variety of areas.

Requirements

• Bachelor’s degree preferred.
• 3+ years of personal assistant experience.
• Excellent verbal and written communication skills.
• Highest level of discretion and professionalism.
• Extreme attention to detail.
• Strong organizational skills and ability to manage multiple projects simultaneously.
• Ability to gatekeep and escalate relevant information to CEO as needed.
• Motivated self-starter with a high level of independent judgment and initiative.
• Ability to troubleshoot, problem-solve and make decisions.
• Exceptional MS Office Suite skills.
• Strong sense of urgency and efficiency in completing tasks.
• Sense of humor, high-energy and upbeat personality.

Responsibilities

• Offer administrative assistance and prepare communications on the CEO’s behalf.
• Provide personal support to the CEO.
• Manage and maintain CEO daily and long-term calendars for both internal and external meetings and calls, activities, special events, vacations, travel, and other notable events.
• Manage CEO travel itineraries and coordinate air travel, ground transportation, lodging, meal, meeting reservations, and booking of activities.
• Assist with preparations for internal and external meetings, including gathering agendas, taking notes, conference room preparations, and ordering/buying/serving beverages, meals, and snacks for CEOs and guests.
• Perform minor bookkeeping and record management duties, as well as expense reports.
• Liaise and coordinate with family, friends, household staff, suppliers, and vendors.
• Assist with reports and/or special projects.
• Maintaining comprehensive and accurate corporate and personal records.
• Send reminders and prioritize the most sensitive matters.
• Answer incoming phone calls in a polite and professional manner and accurately take messages.
• Welcome visitors and identify the purpose of their visit.
• Perform other job-related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Bachelor's degree
• Number of Employees: 1,001-5,000 employees