KP763 - Personal Assistant/House Manager - San Francisco, CA/Sweden
About The Position
A warm, dynamic family is seeking an exceptional full-time personal assistant / house manager to oversee the seamless operation of their primary residence in San Francisco (Cole Valley), and two additional properties in Sweden, as well as support the family’s day-to-day needs (including those related to their children). This is a highly trusted, hands-on role requiring discretion, organization, and proactive problem-solving. While the standard schedule is Monday through Friday (approximately 30–50 hours per week), candidates should maintain a flexible mindset to accommodate occasional time-sensitive matters. Some responsibilities may be handled remotely, with a blend of in-person support as needed. This position is well-suited for a polished professional who thrives in a fast-paced, family-oriented environment and takes pride in delivering thoughtful, high-touch support.
Requirements
- Highly organized, detail-oriented, and calm under pressure
- Proactive, resourceful, and solutions-driven with strong follow-through
- Warm, emotionally intelligent, and comfortable working in a family environment with children
- Polished and professional, with excellent written and verbal communication skills
- Discreet, trustworthy, and committed to confidentiality
- Comfortable managing multiple priorities simultaneously while maintaining high standards
- Willing to travel to Sweden as needed (to set up the properties/ manage vendors/ contractors/ staff etc.)
- Verifiable experience in a personal assistant, house manager, or similar private household role
- Strong organizational and administrative skills
- Proficiency with modern technology and tools, including: Google Workspace (Calendar, Drive, Sheets, Gmail)
- Scheduling and task-management platforms
- Basic Excel or equivalent
- Payroll and expense-tracking systems
- Ability to manage vendors, schedules, and household operations independently
- US Passport, Green Card, or Employment Authorization Card
- Strong, verifiable references
- Valid driver’s license
- Available to start ASAP
Nice To Haves
- Experience with multi-property or cross-estate management
- Payroll, bookkeeping, or accounting exposure (e.g., QuickBooks or similar)
- Event planning experience
Responsibilities
- Oversee all aspects of daily household operations, ensuring a calm, organized, and smoothly functioning environment
- Act as the primary liaison between principals, household staff, vendors, contractors, and service providers
- Anticipate household needs and proactively resolve issues before they arise
- Maintain household manuals, systems, and operational documentation
- Manage family calendars, appointments, deadlines, and reminders with precision
- Coordinate travel logistics including flights, ground transportation, itineraries, and departures/returns
- Support family logistics related to childcare, schooling, and extracurricular activities
- Assist with staffing oversight, including payroll tracking, expenses, compliance deadlines, and benefits coordination
- Schedule and supervise household maintenance, repairs, and small projects
- Build and maintain strong vendor relationships; source new vendors as needed
- Track, organize, and categorize receipts and household expenses
- Assist with basic bookkeeping, expense tracking, and documentation
- Hire and communicate with vendors and contractors when needed
- Coordinate small events and gatherings such as dinners, holidays, and celebrations
- Support gifting, inventory management, and procurement of household and personal items
- Assist with cross-property or multi-residence management as applicable
Benefits
- 2 weeks PTO
- Paid federal holidays
- Healthcare stipend / reimbursement
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
Number of Employees
11-50 employees
