Seasonal - Permitting Assistant

JOSKO Services•Apopka, FL

2d•$20 - $24

About The Position

The Seasonal - Permitting Assistant is responsible for processing and tracking the status of each permit while supplying whatever the city or local municipalities require. They report directly to our Permit Manager and support them with all requests. You play a key role in ensuring the Permit team is efficient, productive, and performs their work on time while monitoring cost control, ensuring customer satisfaction, and obtaining approvals as much as possible. In essence, you support our company by ensuring that services requiring permits receive on-time inspections while tracking those that need follow-up action to get them approved. The permitting assistant maintains the administration of the Permit department while providing strategic support to the permit technicians, department assistants, dispatch, and our Account Managers.

Requirements

Good communication skills
Excellent Customer Service
Good judgment
High degree of emotional self-control
Expert in Outlook
Advanced computer skills
Strong organizational skills
Self confidence
Creativity and ingenuity
Ability to work independently
Effective at multitasking
Possess strong attention to details
2+ years of experience as a coordinator or Assistant in the Services field
Proficient in Word, Excel, and professional communications (Outlook email)

Nice To Haves

Bilingual a plus (Spanish)
Experience within the services industry, specifically HVAC, Plumbing, Electrical, Construction, Roofing
HS or GED Equivalent

Responsibilities

Run daily reports for permits needed
Pull permits daily for all trades (Electrical, Plumbing, HVAC)
Update spreadsheet, as needed, with Customer Info, Permit #, Permit Cost, Work Order #...etc
Coordinate schedule with Permit Runner
Coordinate inspections with the customers via email or phone calls
Update spreadsheet with passed permit info
Track all charges for the permitting Department daily on a spreadsheet for accounting and credit card reconciliation purposes.
If inspection has failed, coordinate with the Department Manager & Dispatch to go back to correct the issues
Get Final Passed paperwork from Permit Runner the same day