PERMITS COORDINATOR II - 55008846

State of Florida

5d•Onsite

About The Position

This position will coordinate permit operations minimizing delays to projects through early identification and timely resolution of conflicts for construction, maintenance, materials and design of roadways with the State highway system right of way. Assists supervisor to coordinate plans and construction review processes. Provides information to applicants regarding the permitting process and assist them as needed throughout the process for approval.

Requirements

Knowledge of: Access management requirements, the utility accommodations guide, and the engineering design, drainage and construction of these operations
Knowledge of: Computer applications such as word processing, spreadsheet software, and electronic mail;
Skills in: The use of engineering tools, equipment and/or instruments
Skills in: Speaking, negotiating and dealing with the public and contractors
Ability to: Analyze and interpret engineering data
Ability to: Perform technical engineering inspections
Ability to: Plan, organize and coordinate work assignments
Ability to: Communicate engineering information effectively
Ability to: Establish and maintain effective working relationships with others
Ability to: Use procedures and specifications to develop maintenance contracts
High School Diploma or Certificate of High School Equivalency and two years of infrastructure design, construction, or maintenance experience or an Associate’s Degree
This position requires a valid Class E driver license with an acceptable driving record in accordance with the Department’s Driver’s Record Requirements Policy. An unacceptable driving record is defined as any of the following:
three (3) or more moving violations in the past three (3) years that accumulate three (3) or more points per violation;
any two (2) convictions of reckless driving in the past three (3) years;
a suspension or revocation of the driver license for moving violations in the past three (3) years; and
a suspension or revocation for refusal to take a sobriety test, or any suspension or revocation for a DUI conviction, in the past four (4) years.
Your driving record will be reviewed and the status of your driver license confirmed.

Responsibilities

Performs engineering review and processing of applications and associated engineering drawings of various types of permits, Construction Agreements (CA’s) and Community Aesthetic Feature Agreements (CAFA’s), Maintenance Agreements and ensure these request are processed in a timley manner.
Performs technical review of engineering documents for the Department’s permit program and related agreements.
Provides information to applicants regarding the permitting process and assist them as needed throughout the process for approval. Meets with public officials and the private sector to advise on the permitting process.
Develops and prepares the preliminary plans, specifications, preliminary estimates and related contract documents for all assigned contracts. Conducts pre-work meetings to ensure the contractor understands scope of work and expected results. Prepares contract renewal documents, draft maintenance agreements with municipalities, supplemental agreement drafts, contractor correspondence and other documents necessary for proper management of the contract as directed.
Coordinates technical reviews with subject matter experts on items such as access management, drainage connections, and signalization within the Department as necessary to ensure compliance with code, specifications, standards and statutes prior to issuance of permits.
Performs field review of permit site conditions as needed during permitting and construction process with permittee, consultant and city/county officials to assure compliance with Department standards and specifications.
Tracks five year work program in proposed permitted area for coordination. Maintains accurate and complete records of permits, including tracking of ongoing permit reviews. Assures permit review process is completed on or before deadline and meets objectives of the permit requests.
Coordinates utility operations minimizing delays to projects through early identification and timely resolution of conflicts for construction, maintenance, materials and design of roadways within the State highway system right of way. Conducts and attends preconstruction utility conferences and attends on-site meetings to monitor utility relocations and to identify possible conflicts.
Coordinates adjustments or amendments to permits due to unforeseen conditions and emergency response to utility or other permit issue causing impacts to safety or roadways.
Assist supervisor to coordinate plans and construction review processes. This includes, but is not limited to, assisting with the resurfacing program, attending and representing this unit in construction pre-work conference, scope meetings, plans review meetings, construction reviews, walk-throughs, and communicating this information of these processes to others.