Permit to Work Coordinator

NextDecade • Brownsville, TX

82d

About The Position

The Permit to Work Coordinator’s primary role is to facilitate the implementation of the PtW work process and ensure all aspects of the system are in place, including risk assessments, mitigations plans, LOTO plans and ensure that controls are in line with the NextDecade RGLNG PtW manuals, procedures, and local regulations. The PtW Coordinator serves as the critical interface between Operations and Maintenance, ensuring safe, efficient, and prioritized execution of Permit and LOTO activities across production assets. The PtW Coordinator reports directly to Permit to Work Superintendent and will work with Operation and Maintenance Supervisors to ensure safe execution of work on the facility. The PtW Coordinator will be the custodian for all PtW/LOTO registers kept in the electronic control of work tool and ensure that registers are kept up to date. Confirm that permits and LOTOs are in full compliance with NextDecade’s procedures and policies. Will coordinate the approval process and issuance of Permits and LOTOs with all project disciplines.

Requirements

• High school diploma or GED.
• 5+ years of LNG Operations experience and/or Oil & Gas project experience.
• In depth understanding of production/operation management, production/operation business process flow, construction, commissioning, turnaround, and overall job execution workflow.
• Familiar with PtW electronic systems.
• Good leadership skills and interpersonal skills, with the ability to engage effectively at all levels of the organization.
• Ability to get Transportation Worker Identification Credentials (TWIC).
• Time Management and effective communication skills.
• Computer literate, including proficiency with Microsoft Office Suite.
• Must reside in Brownsville, TX, relocation will be provided.

Nice To Haves

• Experience in large LNG projects.
• LNG or gas processing commissioning and start-up experience.
• 10+ years of experience in LNG operations.
• Experience with electronic PtW systems.
• Microsoft office suite experience.

Responsibilities

• Manage and oversee the permit and LOTO process.
• Prepare, submit, and track permits, ensuring timely approvals.
• Lead daily permit to work status meetings.
• Maintain daily records of permit and LOTO status via electronic system.
• Prepare and present daily PtW reports and maintain detailed records of permit statuses.
• Serve as the point of contact for any permitting and LOTO requests.
• Own training plan and conduct all training courses including contractor Permit Holder/Requester, and Operator Qualification training.
• Support Operations training lead and operations trainers to identify PtW and safe isolation training requirements and assist and deliver training material.
• Assist with developing guidelines for integrating PtW systems with various HSSE/operations systems, including Barrier Management, Management of Change, Inhibit, and Override systems.
• Assist with and keep track of PtW resources/supplies and assist with procurement.
• Local administrator for electronic permit to work system, assisting with login and access issues, setting up new profiles.
• Field support expert on electronic permit to work system troubleshooting – how to use the tool.
• Own PTW supporting documentation and tools: PTW Guide, Permit-Exempt Task List, Zero Energy/Deviation Forms, including risk assessments and certificates.
• Conduct PtW/LOTO weekly audits and administer/assist with KPI metrics.
• Review and update all PTW documentation based on RGLNG PtW procedures and requirements.
• Set up the PtW system process flow using electronic PtW tools to accommodate normal operation and high permits count environment.
• Administer day-to-day implementation of PtW and safe isolation program.
• Smoothen the workload and effectiveness and efficiency of permit work process.
• Be the custodian of the portable gas detector equipment and make sure that all equipment is accounted for in the register and in test date.
• Assist with and implement NextDecade’s transition PtW plan to be used during the early operation, and handover from EPC contractor’s PtW system.
• Assist with PtW readiness plan to ensure the CSU roll-out will go smooth in context of the lessons learnt from previous mega projects.
• Set clear expectations for all site Permit Issuers and Holders.
• Support and coach field supervision/permit issuers/holders in permit to work processes and initiatives.
• Facilitate all permit to work activities on site.
• Monitor and support site audits, permit-to-work processes, and isolation procedures.
• Coordinate internally with project managers, supervisors, HSSE personnel to ensure permit and LOTO requirements follow procedures.
• Provide daily updates to leadership on the status of permitting activities.
• Provide communication of permit to work statuses and LOTO at daily PtW meetings.
• Conduct routine audits of permit and LOTO practices.
• Facilitate After Action Reviews and apply learnings to standardize and improve permit to work and LOTO performance.
• Recommend updates to Permit to Work and LOTO processes to ensure safety, efficiency, and results.
• Monitor KPIs and deliver performance reports to operations teams and asset leadership.
• Provide coaching, mentoring, and leadership to all permit to work stakeholders.
• Model company values and behaviors, contributing to a respectful and inclusive team environment.
• Support the development and coordination of isolations and permits to ensure efficient maintenance and operations execution.

What This Job Offers

• Education Level: High school or GED
• Number of Employees: 101-250 employees