Permit Coordinator

Freedom Forever•Lewiston, ME

46d•Onsite

About The Position

The Permit Coordinator is responsible for assembling all documents required for permitting, submitting, and obtaining all building permits for the designing of solar panels system. They will interface with in-house designers and city officials, working with them to prepare and review all paperwork and drawings necessary to receive building permits and resolve objections related to Building, Zoning and Planning Departments as needed. It is the responsibility of the Permit Coordinator to keep the installation ready flow consistent. The Permit Coordinator is also responsible for completing all documents to obtain HOA approval.

Requirements

Previous office or clerical experience preferred
Must be self-motivated as well as thrive in a team environment
Ability to manage workflow while multitasking
Excellent customer service skills required
Excellent written and verbal communication skills required
Regular, reliable and predictable attendance required
Ability to work well with others in a collaborative team environment
Basic computer skills
Attend weekly webinars or departmental calls
Must have a clean driving record, valid state driver’s license
Regularly spend long hours sitting and using office equipment and computers
Regularly move from sitting to standing positions effortlessly
Regularly spend long hours in intense concentration reviewing and entering financial information into a computer
Regularly use hands and fingers to handle, control or feel objects
Regularly see details of objects that are less than a few feet away
Regularly speak clearly so listeners can understand
Regularly understand the speech of another person
Frequently work on projects that require deadlines
Frequently bend to file and maintain files
Frequently Drive
Occasionally lift 5-10 pounds

Responsibilities

Review permit list and see what permits are ready to be issued and submitted
Call cities and counties for application process, costs, status update, & to confirm jurisdiction
Fill out permit applications/ print them out if needed
Print plans per AHJ and SOW requirements, request checks from Accounting
Prepare routes for permit runners: Submitting / picking up plans, collect HOA signatures when needed/available
Submit plans electronically
Upload approved plans and job cards, notify install department in Podio
Upload corrections and notify the design team in Podio
Supervise permit technicians, check to see how permit techs are progressing throughout the day, act as support and help solve any issues
Prepare and update reports for Weekly Meeting
Collect & submit documents for HOA
Route Permit Technicians to obtain customer signatures for HOA applications
Answer customer questions regarding HOA’s
Request HOA checks from Accounting and request refund from HOA when applicable
Ensure checks make it back to Accounting
Maintain expense reports for daily transactions and submit weekly for checks and monthly for all credit card transactions.
Must submit all designs finished by the design team within a 24-hour turnaround time
Ability to communicate with different departments efficiently with no less than a 24-hour turnaround time