22558 - Performance Reporting Mgr

Virginia Department of Transportation•Staunton, VA

About The Position

Provide technical and analytical expertise in the evaluation, assessment, and review of assigned programs and provide insights and process improvements to more effectively and efficiently meet the goals of the agency. Provide technical support to the District Maintenance Engineer in delivering district maintenance and asset management programs. Oversee performance of asset inventory and data collection programs, winter weather program and customer service requests. How you will contribute: Asset Condition and Inventory Management: District point of contact for the Asset Management System (AMS) and Work Accomplishment Reporting System (WAR). Use collected data to produce district reports on AMS and WAR. Communicate with maintenance areas on status. Budgeting: Prepare and submit budgets as needed. Provide guidance and technical assistance to others during budget preparation process. Monitor expenditures and analyze data for planning and program requirements. Review funding requests, perform cost analyses, and make determination for fund transfers. Emergency Response Program: Ensure maintenance managers and staff monitor and respond to severe weather events in a timely and responsible manner. Provide support for the district-wide emergency response team. Ensure administrative functions of emergency response and severe weather programs are carried out to include organization, planning, documentation and evaluation. Maintenance Program Leadership Group (MPLG) Member: Participate on district and statewide maintenance leadership committees. Attend meetings, prepare and present required reports and share committee information with district maintenance staff. Provide leadership and support in all aspects of the district maintenance program. Provide support in statewide maintenance program coordination efforts. Policy Review: Develop, maintain, and communicate identified changes to policies or procedures as a result of periodic review and audit. Ensure all stakeholders are accounted for and full scope of impact of policy changes are considered before implementation. Coordinate any proposed changes with leadership and stakeholders across the agency. Program Management: Coordinate the development of budget, procedures, training, implementation, interoperability, interpretation, and oversight of assigned programs in coordination with Division Leadership. Develop procedures that provide consistency and uniformity. Make recommendations on programmatic changes based upon documented best practices, and sound guidance. Develop and implement policies, procedures and guidelines to ensure project quality and compliance. Project Compliance: Perform evaluation of correctable non-compliance items identified in Improvement Reviews in accordance with applicable law, regulations, and internal processes to determine whether corrective actions have been taken. Project Management: Perform comprehensive reviews on complex construction and maintenance, equipment, or safety projects as assigned within scope of program areas. Evaluate engineering, process and management actions. Determine compliance with expected requirements of each activity in compliance with applicable Standard Operating Procedures (SOP) and internal management performance goals. Manage time and adjust priorities as needed. Research, Committees and Technical Assistance: Conduct research and provide technical assistance to customers on a wide variety of roadway design, maintenance, equipment, and/or safety related areas as assigned. SWMB: Inspect and inventory condition ratings for Stormwater Management Basins throughout the district. Develop and manage inventory addition intake processes. Establish procedures and methodology for registering new inventory at the district level to include new inventory from construction, permits, subdivision, all work performed by maintenance or additional programs and other changes in VDOT's asset inventory as deemed appropriate. Teamwork: Coordinate the flow of information to and from others that contributes to project plan development and execution.

Requirements

Ability to develop cost-benefit analyses and reports for effective decision-making.
Ability to analyze and evaluate cost of operations and budget information.
Ability to analyze complex business problems and develop appropriate solutions.
Ability to communicate effectively with internal and external customers.
Ability to define problems, organize and lead projects, analyze situations to draw conclusions, devise solutions and alternatives, and make recommendations.
Ability to develop, monitor and manage project performance metrics.
Ability to ensure compliance with policies and procedures and guidelines.
Ability to evaluate program effectiveness and improve processes and work methods.
Ability to facilitate problem solving.
Ability to follow oral and written instructions.
Ability to gather and analyze data and reach sound, logical conclusions.
Ability to interpret and communicate technical policies and procedures.
Ability to lead teams to meet program goals and objectives.
Ability to manage electronic files.
Ability to manage projects and budgets, prioritize work and work effectively through co-workers and contractors.
Ability to plan and conduct formal training programs to highlight quality improvement areas.
Ability to produce results under time constraints while managing multiple tasks.
Ability to schedule, prioritize and complete multiple complex assignments.
Ability to work independently to set priorities and schedules, resolve issues and make decisions.
Comprehensive knowledge of roadway maintenance practices and procedures.
Demonstrated ability to manage and coordinate the activities of a maintenance program for a specific geographical area.
Exceptional interpersonal, team building and communication skills.
Knowledge of asset data collection practices and procedures.
Knowledge of financial expenditure tracking and budgeting principles.
Knowledge of full cycle budget planning process.
Knowledge of organizational management, administrative processes and program areas.
Knowledge of state and federal specifications, regulations, policies and procedures.
Knowledge of transportation operations principles, practices, and standards.
Skill in computer applications, data management and analysis, preparing reports and making presentations.
Skill in developing spending plans and monitoring and analyzing budget data.
Skill in the delivery of exemplary customer service.
Working knowledge of transportation engineering principles and practices.
Ability to analyze data and develop reports which enable effective business decisions.
Ability to evaluate program effectiveness, improve processes and work methods.
Ability to interact, communicate effectively orally and in writing with diverse audiences.
Ability to manage projects, budgets, prioritize work, work effectively through co-workers and contractors.
Comprehensive knowledge of roadway maintenance practices and procedures.
Exceptional interpersonal, team building and communication skills.
Knowledge of asset data collection practices and procedures.
Knowledge of federal, state transportation rules, regulations and policies.
Skill in computer applications, data management, analysis, preparing reports and making presentations.
Working knowledge of transportation engineering principles and practices.

Nice To Haves

A combination of training, experience or education in Mechanical Engineering, Civil Engineering, Design, Construction, Criminal Justice, Security, Finance, Accounting, Public Administration, Business Management or related field desired.
Experience managing and coordinating activities of a transportation maintenance program for a specific geographical area.

Responsibilities

Asset Condition and Inventory Management: District point of contact for the Asset Management System (AMS) and Work Accomplishment Reporting System (WAR). Use collected data to produce district reports on AMS and WAR. Communicate with maintenance areas on status.
Budgeting: Prepare and submit budgets as needed. Provide guidance and technical assistance to others during budget preparation process. Monitor expenditures and analyze data for planning and program requirements. Review funding requests, perform cost analyses, and make determination for fund transfers.
Emergency Response Program: Ensure maintenance managers and staff monitor and respond to severe weather events in a timely and responsible manner. Provide support for the district-wide emergency response team. Ensure administrative functions of emergency response and severe weather programs are carried out to include organization, planning, documentation and evaluation.
Maintenance Program Leadership Group (MPLG) Member: Participate on district and statewide maintenance leadership committees. Attend meetings, prepare and present required reports and share committee information with district maintenance staff. Provide leadership and support in all aspects of the district maintenance program. Provide support in statewide maintenance program coordination efforts.
Policy Review: Develop, maintain, and communicate identified changes to policies or procedures as a result of periodic review and audit. Ensure all stakeholders are accounted for and full scope of impact of policy changes are considered before implementation. Coordinate any proposed changes with leadership and stakeholders across the agency.
Program Management: Coordinate the development of budget, procedures, training, implementation, interoperability, interpretation, and oversight of assigned programs in coordination with Division Leadership. Develop procedures that provide consistency and uniformity. Make recommendations on programmatic changes based upon documented best practices, and sound guidance. Develop and implement policies, procedures and guidelines to ensure project quality and compliance.
Project Compliance: Perform evaluation of correctable non-compliance items identified in Improvement Reviews in accordance with applicable law, regulations, and internal processes to determine whether corrective actions have been taken.
Project Management: Perform comprehensive reviews on complex construction and maintenance, equipment, or safety projects as assigned within scope of program areas. Evaluate engineering, process and management actions. Determine compliance with expected requirements of each activity in compliance with applicable Standard Operating Procedures (SOP) and internal management performance goals. Manage time and adjust priorities as needed.
Research, Committees and Technical Assistance: Conduct research and provide technical assistance to customers on a wide variety of roadway design, maintenance, equipment, and/or safety related areas as assigned.
SWMB: Inspect and inventory condition ratings for Stormwater Management Basins throughout the district. Develop and manage inventory addition intake processes. Establish procedures and methodology for registering new inventory at the district level to include new inventory from construction, permits, subdivision, all work performed by maintenance or additional programs and other changes in VDOT's asset inventory as deemed appropriate.
Teamwork: Coordinate the flow of information to and from others that contributes to project plan development and execution.