Performance Coordinator

Swaybox Studios•New Orleans, LA

About The Position

Why join Swaybox Studios? Swaybox Studios is rewriting the rulebook of visual storytelling. As we collaborate with DC Studios/ Warner Bros Pictures Animation and Matt Reeves’ 6th and Idaho on a revolutionary new project, you’ll help bring bold creative visions to life through hands-on artistry and performance. This is your chance to be a part of a production that’s equal parts innovative and unforgettable. Role Overview We’re seeking a sharp, organized, and calm-under-pressure Performance Coordinator to support our performance team. Reporting to the Lead MoMo Performer, this role will manage day-to-day flow on the performance floor, prepping materials, communicating between departments, and ensuring performers have everything they need to deliver high-quality work on schedule. This coordinator will work closely with the Director, Stage/Camera teams, Editorial, and Production to maintain clarity, structure, and readiness across all performance operations. You’ll be the central hub for schedules, assets, performer needs, and stage logistics.

Requirements

2+ years in animation, VFX, or film production—preferably in a coordinator or editorial support role.
Strong understanding of pre-production and editorial workflows.
Excellent organizational, communication, and time-management skills.
Proficient in production tracking tools (e.g., ShotGrid, Airtable) and Avid (or willing to learn).
Confident working across teams and departments with a proactive, solutions-first mindset.

Nice To Haves

Familiarity with storyboarding, editorial timelines, and script revision tracking.
Experience with voice recording coordination or script prep.
Knowledge of production file naming conventions and version tracking.

Responsibilities

Collaborate with the Lead MoMo Animator to maintain an organized, production-ready environment for performance teams, directors, and editorial.
Manage the performance schedule; track daily progress of scenes, sequences, and performance materials to ensure on-time delivery.
Monitor readiness of scenes, puppets/characters, sets, cameras, and key materials needed before a sequence enters performance review.
Coordinate the Director’s performance-related schedule—including briefings, pitches, reviews, and internal updates.
Support in managing flow on the performance floor, adjusting schedules as needed when issues arise.
Serve as the primary communication bridge between Performance, Story, Editorial, and Production.
Work with Editorial to ensure storyboards, thumbnails, and sequence builds are properly prepped and imported for review.
Track Director and Editorial notes; ensure updates and fixes are scheduled and delivered on time.
Schedule and facilitate performance reviews, sequence screenings, and cross-team sync meetings.
Take detailed, accurate notes during Director sessions and distribute action items across relevant departments.
Attend internal and Executive Reviews, summarizing department progress, needs, and next steps in production reports.
Coordinate with other department managers and coordinators (Editorial, Story, Art, Stage/CG) to prevent workflow bottlenecks.
Track the status of performance-related resources such as puppets/assets, props, scene setups, and required reference materials.
Support budget tracking, planning, and departmental organization under the guidance of the Production Manager.
Uphold all Health & Safety protocols on set, stage, and production floors.