People & Talent Coordinator

INSIDE SOURCE INC.•Seattle, WA

About The Position

The People & Talent Coordinator plays a key role across the full employee lifecycle, supporting recruitment efforts and ensuring smooth day-to-day People operations across our global offices. This role has a broad impact across the People function, helping drive a positive employee experience from hiring through ongoing employment. The Coordinator supports the People Team by contributing to recruitment efforts with a focus on Service Operations roles, helping organize and execute People projects and processes, and providing compliance-focused onsite administrative support, including record-keeping, file maintenance, and HRIS entry.

Requirements

Experience in an HR coordinator, Recruiting, or relevant human resources/administrative position.
Strong customer service orientation and collaborative mindset.
Excellent interpersonal, written, and verbal communication skills with the ability to engage across all levels of the organization.
Proven ability to multitask, prioritize, and manage competing deadlines in a fast-paced, evolving environment.
Exceptional attention to detail, organization, and follow-through.
Analytical and problem-solving skills with the ability to think both strategically and operationally.
Demonstrated professionalism, integrity, and discretion in handling confidential information.
Ability to see the “big picture” while managing day-to-day People Operations and recruiting activities.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Adobe, and Docusign.

Nice To Haves

Familiarity with ADP HRIS and Applicant Tracking Systems preferred.
The ideal candidate demonstrates sound judgment, initiative, and strong communication skills, and embodies Insidesource’s values of Team First, Client Led, Change Makers, and Experience Focused.

Responsibilities

Build relationships with Service Operations (warehouse and installation teams) managers, to support effective recruitment efforts.
Review, format, and post job openings for Service Operations roles; manage job descriptions and postings across platforms.
Source, screen, and interview Service Operations candidates, ensuring a consistent, positive candidate experience.
Use traditional and creative sourcing methods such as online job boards, Indeed, professional networks, and career fairs.
Schedule and coordinate interviews, manage communication between candidates and hiring teams, and handle last-minute scheduling changes.
Draft and deliver employment offers, coordinating with HR and hiring managers to ensure equitable and compliant offers.
Perform required background checks, MVRs, and DOT screening.
Partner closely with the Talent Team to support and balance additional open roles, helping ensure a positive experience for candidates and internal teams throughout the hiring process.
Maintain accurate applicant and interview records within the Applicant Tracking System.
Provide a welcoming and thoughtful onboarding experience by coordinating new hire paperwork, system access, and orientation support.
Support offboarding with intention and professionalism by preparing documentation, administering exit surveys, and ensuring employment records are completed accurately.
Serve as a trusted People Team resource by responding to internal and external inquiries with empathy, discretion, and accuracy.
Help bring company culture to life through engagement initiatives such as All-Hands meetings, employee celebrations (birthdays, anniversaries, milestones), and activities that strengthen connection across teams and offices.
Actively support people initiatives by fostering inclusive practices, encouraging belonging, and promoting awareness in day-to-day interactions and programming.
Champion accurate and thoughtful management of employee records in alignment with legal requirements and internal standards.
Maintain HR systems and employee data to ensure consistency, integrity, and readiness for reporting and workforce insights.
Partner with the People Team on administrative and systems-related processes that support engagement, performance, and employee experience.
Work to build a foundation in employee relations, including knowledge of employment laws and workplace policies.
Engage in continuous learning and professional development to further develop HR expertise.
Be a collaborative partner to the People Team by supporting key initiatives, programs, and projects that enhance employee experience and organizational culture.
Support the local Service Managers with safety initiatives and training (Safety Manual compliance, Worker’s Comp case management, DOT).
Exemplify Insidesource values of Team First, Client Led, Change Makers, Experience Focused.
Participate in All Company Meetings and Regional Town Halls.
Embody diversity, equity, and inclusion in our Insider community and business practices.