People Operations & Talent Coordinator (Temp-to-Hire)

Sciton • Palo Alto, CA

22h • $30 - $40 • Hybrid

About The Position

People Operations & Talent Coordinator (Temp-to-Hire) Sciton is a Silicon Valley based pioneer in laser, light, and energy technologies for aesthetic and medical applications. Our engineers helped bring laser products to market just a few years after lasers were first invented, and that same spirit of innovation still drives us today. We are built on a strong set of values: Selflessness, Candor, Innovation, Execution, Objectivity, Excellence, Learning, Ownership, and Clarity. With more than 500 employees worldwide, Sciton has been recognized as a USA TODAY Top Workplace for three consecutive years from 2022 to 2025. If you want to work on meaningful technology that directly improves patient outcomes and be part of a company that values curiosity, ownership, and excellence, we would love to meet you. Position Summary This hybrid role serves as a critical operational partner across Talent Acquisition and People Operations, ensuring an exceptional candidate and employee experience. The People Operations & Talent Coordinator drives seamless hiring execution, supports compliance and regulatory initiatives, and helps maintain the operational backbone of a high-performing People function. This role is ideal for a detail-oriented, service-minded professional who thrives in a fast-paced environment and enjoys balancing recruitment coordination with broader employee experience initiatives. The position is based in Palo Alto, California, and offers a hybrid work arrangement - three days in the office and two days remote.

Requirements

• 2–4+ years of experience in Talent Acquisition coordination, HR/People Operations support, or related administrative roles
• Experience coordinating interviews and supporting onboarding initiatives
• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred (or equivalent practical experience)
• Strong organizational skills with the ability to prioritize and manage multiple tasks simultaneously
• Detail-oriented with a high level of accuracy in managing data, records, and processes
• Working knowledge of ATS and HRIS systems; proficiency in Microsoft Office and Google Workspace
• Process-driven mindset with the ability to identify opportunities for efficiency and continuous improvement
• Ability to handle sensitive and confidential information with discretion
• Comfortable managing small projects, such as new hire swag boxes, event logistics, and recognition program initiatives
• Clear, professional written and verbal communication
• Service-oriented with strong stakeholder management skills
• Ability to interact confidently with candidates, employees, and leaders
• Collaborative team player who thrives in a fast-paced, dynamic environment
• Strong prioritization and deadline management skills
• Ability to manage multiple tasks in a fast-paced environment
• High reliability, follow-through, and operational discipline
• Walking to the various buildings within our campus.
• Periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Responsibilities

• Coordinate phone, virtual, and onsite interviews, ensuring scheduling efficiency and clear communication with candidates and hiring managers.
• Serve as the primary liaison between candidates, recruiters, and hiring managers, providing timely updates and maintaining a seamless candidate experience.
• Maintain accurate ATS data and candidate records to ensure real-time visibility for stakeholders.
• Facilitate smooth transitions from candidate selection to onboarding.
• Coordinate mandatory regulatory and compliance training programs, ensuring completion tracking and reporting in partnership with the Regulatory Department.
• Support regulatory audit processes and documentation.
• Manage business card and name badge requests.
• Prepare and distribute new hire welcome swag boxes.
• Assist with campus events, volunteer programs, and employee engagement initiatives.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level